Trade Show & Events Logistics Specialist

Phoenix Contact USA; Harrisburg (Dauphin County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401k matching

Paid parental leave

Job summary

Phoenix Contact USA is seeking an Events Specialist to support planning, coordination, and execution of trade shows, conferences, and events. The role emphasizes tradeshow logistics, exhibitor support, and on-site assistance across multiple venues.

The ideal candidate will have a professional degree in events management or equivalent experience, 3–5 years in corporate event support, and strong organizational and vendor-management skills.

Qualifications

• Professional degree in Events Management or equivalent professional experience.
• 3–5 years of experience in supporting tradeshow, conference, or event execution.
• Ability to manage tactical and logistical aspects of tradeshow and event planning, including exhibitor services, booth set-up, vendor coordination, staff logistics, deadlines, and on-site support.
• Proficient in MS365 software, space planning software, and event portal/registration software, exhibitor portals, and related tradeshow or event management systems. Cvent experience preferred.
• Ability to manage multiple projects while prioritizing work assignments.
• Excellent organizational skills with particular attention to detail.
• Works well under the pressure of deadlines and budgets.

Responsibilities

• Assists Events Manager and event stakeholders in the preparation of tradeshows, events, and conferences, from the planning and development stages through execution and post-event wrap-up, with a primary emphasis on tradeshow support.
• Coordinates tradeshow logistics, including exhibitor service orders, venue and vendor services communication, shipping and material coordination, pre-and post-event logistics, transportation, on-site event staffing, and other related tasks
• Assesses and tracks payments, ensures payment due dates are met, processes invoices, and prepares expense reporting
• Arranges hotel, transportation, and group dinners; completes registration for event staff, and prepares name badges and event credentials, and other attendee or booth staff logistics.
• Assists with event space planning, creation of floor plan, and booth inventory management
• Effective collaboration with event team members and stakeholders, adapts to changing priorities and new challenges.
• Other duties and special project work as assigned by the Director of Integrated Marketing and Communications

Skills

MS365

Space planning software

Event portal/registration software

Cvent experience

Education

Professional degree in Events Management or equivalent professional experience

Tools

Cvent

Job description

Phoenix Contact USA is seeking an Events Specialist to support planning, coordination, and execution of trade shows, conferences, and events. The role emphasizes tradeshow logistics, exhibitor support, and on-site assistance across multiple venues.

The ideal candidate will have a professional degree in events management or equivalent experience, 3–5 years in corporate event support, and strong organizational and vendor-management skills.