Trade Office Admin Lead: A/P & Scheduling (Onsite)

Rooterman Hartford; Newington (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Rooterman Hartford is seeking an Administrative Assistant with strong customer service skills for a plumbing, HVAC and drain cleaning firm. This onsite role in Newington CT involves clerical duties, invoicing, reporting and document management.

Ideal candidates have 3 years in office administration within a trade or construction setting, with excellent communication and multitasking abilities. Proficiency with House Call Pro and Microsoft Office is required.

Qualifications

• Must have 3 years of administrative assistant experience in a trade or construction office or similar field.
• Strong problem-solving and leadership abilities.
• Excellent written and verbal communication skills.
• Ability to prioritize and multitask in a deadline-driven environment.
• Proficient in Microsoft Office and related software.

Responsibilities

• Handle accounts payable and receivable.
• Perform billing, reporting, and administrative duties.
• Manage customer issues and communications.
• Assist with banking tasks.
• Draft formal documents and correspondence.
• Schedule work and dispatch technicians using House Call Pro.
• Maintain records and ensure documentation is complete.

Skills

Administrative

Accounts receivable

Accounts payable

Leadership

Communication

Multitasking

Detail-oriented

Microsoft Office

House Call Pro

Scheduling

Tools

House Call Pro

Microsoft Office (Word, Excel, PowerPoint)

Job description

Rooterman Hartford is seeking an Administrative Assistant with strong customer service skills for a plumbing, HVAC and drain cleaning firm. This onsite role in Newington CT involves clerical duties, invoicing, reporting and document management.

Ideal candidates have 3 years in office administration within a trade or construction setting, with excellent communication and multitasking abilities. Proficiency with House Call Pro and Microsoft Office is required.