Administrative Assistant in Construction/Trade Field

Rooterman Hartford; Washington; On-site; USD 50,000 - 70,000; Full time

Job summary

Rooterman Hartford is seeking a Senior Administrative Assistant with superior customer service skills in the Plumbing, HVAC and Drain cleaning company. You will perform clerical and administrative functions onsite in Newington CT, with hours 7 am–5 PM Mon-Fri and 45–50 hours weekly.

A resume is required to apply; ideal candidates have a trade background and will use House Call Pro to schedule work and dispatch technicians, while maintaining a precise office filing system.

Qualifications

• Must have 3–4 years in an Executive Administrative role in a trade or construction office.
• Ability to prioritize and multitask with strong written and verbal communication.
• Ideal candidates have a trade background and leadership capabilities.

Responsibilities

• Manage/keep owner's calendar and coordinate appointments.
• Read/respond to owner's emails and draft formal correspondence.
• Schedule work and dispatch technicians using House Call Pro.
• Plan, schedule, and attend job sites with the owner to take notes.
• Maintain organized file systems and meet tight deadlines.
• Type complex reports with accuracy and manage records.

Skills

Executive Admin

Prioritization

Leadership

Communication

Problem Solving

Attention to detail

Organizational Skills

Typing & Office

MS Office Pro

House Call Pro

Tools

House Call Pro

Microsoft Office

Job description

Job Description

We are Rooterman Hartford Company in Newington CT. We have an opening for a Senior Administrative Assistant with superior customer service skills in the Plumbing, HVAC and Drain cleaning company. You will perform clerical and administrative functions in order to drive company success. Prefer candidates are those with a trade background or similar field. Hours 7 am 5 PM Mon-Fri., 45 to 50 hours a week. Job is onsite in Newington CT. A resume is required to apply. We are \"Scheduling Paid Working Interviews for 4 to 5 hours the week of August 3rd.\"

Responsibilities:

• Manage/keep owners calendar


• Read and respond to Owner's emails through out the day, addressing issues.


• Draft correspondences and other formal documents


• Able to Multi-task work duties producing quality products


• Use House Call Pro software to schedule work and dispatch Technicians


• Develop, keep and maintain the boss's calendar


• Plan and schedule appointments and events


• Go to job sites with owner to take notes and make reports. Schedule and interact with customers via Email and phone


• Keep and manage and organize file system in office


• Read emails daily all day long and respond to emails as needed


• Pull permits


• Type complicated reports with minimal errors


• Go to job sites with owner and make lists and take notes


• Able to meet tight deadlines to get paper work completed


• Perform all other office tasks (Faxing, Scanning, E-mails)


• Will be accountable for keeping and managing all records

Qualifications:

****** Must have 3 to 4 years of Executive Administrative assistant work in a Trade or construction office or other field to be considered for this Job

• Ability to prioritize and multitask


• Will be able to act as a Leader


• Excellent written and verbal communication skills


• Must be abled to think out of the BOX.


• Strong problem Solving Skills


• Excellent leadership skills


• Strong attention to detail


• Strong organizational skills


• Quality typing and computer output of documents


• Microsoft office suite user level Advance


• Strong attention to detail


• Use House Call Pro software to schedule work and dispatch Techs.


• Formal business letter and reports experience a Must Have Skill

***Requires a resume, job history and references to apply.

*** Ideal candidates will have a Trade Background.

Company Description

Company Description

A resume is required to apply.