Track & Field Admin Specialist: Scheduling & Travel

Brigham Young University; Provo (UT); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401k

Employee assistance program

Tuition benefits

Library access

On-campus parking

UTA passes

Store discounts

Job summary

Brigham Young University (BYU) is hiring an Administrative Assistant to support the Track and Field program, ensuring smooth day-to-day operations and event coordination. You will back the head coach, assistant coaches, and Director of Operations, handling calendars, travel, and communications.

BYU emphasizes its distinctive mission and values, with a strong focus on serving student-athletes and contributing to academic and athletic success.

Qualifications

• Bachelor’s degree plus 2 years of administrative or office support experience.
• Willingness to uphold and live by the university’s Honor Code.
• Temple recommend for LDS members may be verified during the application process.

Responsibilities

• Calendar & scheduling management: coordinate coach and staff calendars, practice times, travel, and meetings; align with academic calendars and competition dates.
• Office & facility administration: track receipts, manage expenses, inventory, order supplies, and serve as front-desk contact.
• Travel & logistics coordination: organize in-state travel, vehicle requests, and spending authorizations for travel.
• Document, records & compliance management: maintain program records, compliance documents, recruiting files, and athlete contact information; input logs in Teamworks for ~90 athletes across 3 seasons.
• Event coordination: assist in planning and executing team events, home meets, and alumni/donor outreach.
• Recruitment support: create spending authorizations for recruit visits, maintain prospective athlete files, and produce recruiting newsletters.
• Communication & meeting coordination: manage internal/external communications; prepare agendas and follow-up on action items.

Skills

Administrative support

Office coordination

Microsoft Office

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Brigham Young University (BYU) is hiring an Administrative Assistant to support the Track and Field program, ensuring smooth day-to-day operations and event coordination. You will back the head coach, assistant coaches, and Director of Operations, handling calendars, travel, and communications.

BYU emphasizes its distinctive mission and values, with a strong focus on serving student-athletes and contributing to academic and athletic success.