Track & Field Administrative Assistant (3/4-time)

Brigham Young University; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401k with employer contributions

Tuition benefits after two years

Employee assistance program

Free on-campus parking

Free UTA passes

Job summary

Brigham Young University (BYU) invites applications for an Administrative Assistant to support the Track and Field program, including day-to-day operations and event coordination.

The role focuses on calendar management, office administration, travel logistics, and compliance tracking for NCAA rules, with emphasis on teamwork and reliable communication within coaches, staff, and student‑athletes.

Qualifications

• Bachelor’s degree plus 2+ years of administrative or office support experience.
• Willingness to uphold and live by the university's Honor Code.
• Membership in the Church of Jesus Christ of Latter-day Saints may be required.

Responsibilities

• Coordinate coach and staff calendars, practice and competition times.
• Track receipts, manage expense reporting and inventory, and front-desk duties.
• Organize in-state travel and vehicle requests for competitions and recruiting.
• Maintain program records and NCAA compliance documents per rules.
• Assist in planning team events and manage communications.

Skills

Calendar management

Administrative support

Microsoft Office

Communication

Education

Bachelor’s degree

Tools

Microsoft Accounting

Job description

Why Work at BYU At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.

Equal Opportunity Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

Job Summary The Administrative Assistant supports the head coach, assistant coaches, and Director of Operations for the Track and Field program by ensuring smooth day-to-day operations and event coordination.

Why You Should Join Our Team Be an integral part of BYU history and our rich tradition of winning. As a member of the Big 12 Conference, never has there been a better opportunity for BYU to tell its story on the biggest stages, and you can be a part of that. We need someone who understands BYU’s distinctive mission and vision, with the gospel of Jesus Christ as its essential foundation. We need someone who cares deeply about the individual successes and challenges of our student‑athletes. We need someone who strives for excellence in all they do, and who can thrive in a dynamic, challenging, and incredibly rewarding environment.

What You’d Be Responsible For Calendar & Scheduling Management Coordinate coach and staff calendars, practice and competition times, travel, and meetings; ensure alignment with academic calendars and competition dates. Office & Facility Administration Track receipts and manage expense reporting and inventory; order office, event, and nutrition supplies; file facility service requests; and serve as front‑desk contact for the Smith Field House. Travel & Logistics Coordination Organize and confirm in‑state travel and vehicles for competitions, recruiting visits, and training trips; process vehicle requests and spending authorizations for all travel. Document, Records & Compliance Management Maintain program records, the Top10Board, compliance documents, recruiting files, and athlete contact information per NCAA rules; input CARA/RARA logs and practice schedules in Teamworks for approximately 90 athletes across 3 seasons. Event Coordination Assist in the planning and execution of team events (team dinners, award banquet, record ceremonies, Homecoming5K, etc.), home meets, and alumni/donor outreach and events. Recruitment Support Create spending authorizations for recruit visits, maintain prospective athlete files and recruiting forms, and produce and mail recruiting newsletters. Communication & Meeting Coordination Manage internal and external communications (email, phone, messaging) among coaches, staff, athletes, parents, and administrators; prepare agendas and materials for meetings and followup onactionitems.

What QualifiesYouto Apply? Required: Bachelor’s degree+2years of administrative or office support experience (or an equivalent combination of education/experience) Willingness to uphold and live by the university's HonorCode All new employees who are members of The Church of Jesus Christ of Latter‑daySisters will be required to hold and be worthy to hold a current temple recommend, which may be verified during the application process. Preferred: Prior experience supporting an office or athletics programProficiency in Microsoft Accounting knowledge

What we offer in return: This position comes with fantastic benefits, including: 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional4% (Rehires may qualify for different retirement plans)Employee assistance program, available to the employee and all members of their householdMay be eligible for tuition benefits after two yearsAccess to the libraryFree on‑campus parkingFree UTA passes for employees, spouses, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 48 **If the job doesn’t have a post-end date, the job could close at any time on any day** Brigham Young University (BYU) is widely recognized not just for its world‑class education, but for its deep commitment to inspired religious values. Gathered together in a Christ‑centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU! The mission of Brigham Young University — founded, supported, and guided by The Church of Jesus Christ of Latter‑daySisters — is to assist individuals in their quest for perfection and eternal life. All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter‑day Sisters as defined by the CES HonorCode and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.