Title Examiner

Sun Title Agency; Grand Rapids (MI); On-site; USD 42,000 - 68,000; Full time

Job summary

Sun Title Agency is seeking a Title Examiner I to accurately create title commitment documents for real estate transactions. You will review deeds, mortgages, liens, and judgments, and prepare preliminary reports that highlight issues for clients and internal teams.

The role emphasizes attention to detail, adherence to company policies, and timely processing of examinations within a collaborative environment. A strong foundational knowledge of title insurance is required.

Qualifications

• General understanding of title insurance.
• Experience maintaining confidentiality of information.
• Proficient with Microsoft 365, PDF or related software.
• Ability to comprehend legal descriptions and draw using a mapping program or by hand.
• Proficient in utilizing title plant search systems (TitlePoint, DataTrace).
• Proficient with title industry software such as Resware or SoftPro Select.

Responsibilities

• Conduct basic searches and examinations of property titles to determine legal status and identify any defects or encumbrances.
• Review legal documents such as deeds, mortgages, liens, and judgments to ensure accuracy and compliance with regulations.
• Prepare preliminary title reports and summaries, highlighting any issues or discrepancies.
• Conduct research in public records to trace the history of property ownership and verify title information.
• Communicate findings to clients and provide updates.
• Work closely with senior title examiners and team members to facilitate smooth real estate transactions.
• Stay up to date on industry trends and best practices to enhance title examinations.

Skills

Title insurance knowledge

Confidential information handling

Mapping/drafting descriptions

Title search systems

Resware/SoftPro knowledge

Driver's license

Education

High school diploma or GED

Associate's degree or equivalent experience

2 years related office experience

Title Producer's License within 6 months

Tools

Microsoft 365

PDF software

Job description

Description

Position Summary:

The Title Examiner I is responsible for accurately and promptly creating title commitment documents for all real estate transactions. Accuracy, thoroughness, and sound decision making are critical because quality of examining directly influences company liability. Attention to detail and organizational skills enable the position to complete the examination process in a timely manner.

Typical Position Responsibilities

General:

• Ability to work regular and extended hours as needed to support co-workers, and serve clients/customers
• Demonstrate regular and predictable attendance
• Maintain in-person attendance to process incoming and outgoing transactions in a timely manner
• Reflect our Sun Title Core Values in all interactions
• Ability to accept and apply feedback
• Ability to perform duties with minimal errors in work product
• Demonstrate basic industry knowledge/expertise to assist in training of co-workers and to provide excellent customer service to our clients and customers

Title Examination:

• Conduct basic searches and examinations of property titles to determine legal status and identify any defects or encumbrances.

Document Review:

• Review legal documents such as deeds, mortgages, liens, and judgments to ensure accuracy and compliance with regulations.

Title Reports:

• Prepare preliminary title reports and summaries, highlighting any issues or discrepancies.

Public Records Research:

• Conduct research in public records to trace the history of property ownership and verify title information.

Compliance:

Ensure all title examinations comply with company policies, industry standards, and legal requirements.

Client Communication:

• Communicate with clients to provide updates and explanations regarding title findings.

Collaboration:

• Work closely with senior title examiners and other team members to facilitate smooth real estate transactions.

Continuous Improvement:

• Stay up to date on industry trends and best practices to enhance the quality of title examinations.

Requirements

Role Specific Core Competencies:

Learning Agility: Shows a genuine curiosity to learn, experiment, and improve. Quickly applies new information, embraces unfamiliar situations with confidence, and grows from both successes and mistakes.

Critical Thinking & Judgment: Evaluates information objectively and makes sound decisions even with limited data. Gathers input where needed, considers downstream impacts, and applies balanced reasoning.

Detail Oriented: Demonstrates thoroughness, accuracy, and precision in all work. Approaches tasks with care, organization, and focus, ensuring information is complete, correct, and thoughtfully reviewed before finalizing. Notices discrepancies, anticipates downstream impacts of errors, and proactively resolves inconsistencies. Maintains strong personal systems for staying organized, prioritizing effectively, and delivering high-quality work consistently.

Individual Contributor Level Core Competencies:

Culture Advocate: Positively contributes to Sun Title's culture by embracing and reflecting company values in all responsibilities.

Technical Proficiency: Mastery of role-specific tools/processes.

Accountability: Owns deliverables and deadlines.

Collaboration: Works effectively with peers.

Adaptability: Responds well to change.

Problem Solving: Identifies and resolves issues.

Required Skills/Abilities:

• General understanding of title insurance, required
• Demonstrated experience with maintaining the security of confidential information, required
• Proficient with Microsoft 365, PDF or related software, required
• Ability to comprehend legal descriptions and draw using a mapping program or by hand, preferred
• Proficient in utilizing title plant search systems, preferred (I.E. TitlePoint, DataTrace)
• Proficient with title industry software such as Resware or SoftPro Select, preferred

Education and Experience:

• High school diploma or GED, required
• Associate's degree or equivalent experience, preferred
• 2 years related office experience, required
• Minimum of 2 years of title insurance abstracting, examination, or underwriting/risk experience, preferred
• Title, real estate, banking, mortgage industry knowledge, preferred
• Valid Title Producer's License, as required by applicable state law, within 6 months of hire
• Driver's license, required

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift/carry office supply boxes, set up office equipment or set up furniture/supplies/materials for events, perform basic building/office maintenance (i.e. shovel snow)
• Ability to drive vehicle to run errands