Title Clerk

KeySavvy, Inc.; Seattle (WA); On-site; USD 42,000 - 56,000; Full time

Job summary

KeySavvy, Inc. is seeking a detail-oriented Title Clerk to prepare and process vehicle titles and registrations. You will verify accuracy, assemble title packets, and submit paperwork to state DMVs while ensuring compliance with regulations.

Ideal candidates have 1–3 years in titling or automotive admin, familiarity with ELT systems, and strong organizational skills to handle high volumes in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of experience in vehicle titling, registration, or automotive administrative work.
• Strong knowledge of DMV processes and title regulations (multi-state experience a plus).
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage high volumes of paperwork in a fast-paced environment.
• Effective written and verbal communication skills.

Responsibilities

• Prepare, review, and process vehicle titles, registrations, and related documentation.
• Verify accuracy and completeness of title documents, including lien information, odometer disclosures, and bills of sale.
• Prepare title packets for customers, ensuring all required documents are included and ready for mailing.
• Submit title and registration paperwork to state DMVs in accordance with jurisdictional requirements.
• Track title status and follow up on pending, rejected, or missing documentation.
• Resolve title issues such as errors, missing signatures, lien releases, or corrections.
• Communicate with buyers, sellers, lenders, dealerships, and DMVs to obtain required documentation.
• Maintain accurate records and update internal systems with title status and notes.
• Ensure compliance with all state and federal regulations related to vehicle titling and registration.
• Meet internal service-level agreements (SLAs) and productivity standards.
• Support audits and respond to title-related inquiries as needed.

Skills

Attention to detail

Organizational skills

Time management

Communication

Multi-state DMV knowledge

Education

High school diploma or equivalent

Associate degree preferred

Tools

ELT systems

Job description

Key Responsibilities

• Prepare, review, and process vehicle titles, registrations, and related documentation
• Verify accuracy and completeness of title documents, including lien information, odometer disclosures, and bills of sale
• Prepare title packets for customers, ensuring all required documents are included and ready for mailing
• Submit title and registration paperwork to state DMVs in accordance with jurisdictional requirements
• Track title status and follow up on pending, rejected, or missing documentation
• Resolve title issues such as errors, missing signatures, lien releases, or corrections
• Communicate with buyers, sellers, lenders, dealerships, and DMVs to obtain required documentation
• Maintain accurate records and update internal systems with title status and notes
• Ensure compliance with all state and federal regulations related to vehicle titling and registration
• Meet internal service-level agreements (SLAs) and productivity standards
• Support audits and respond to title-related inquiries as needed

Qualifications

• High school diploma or equivalent required; associate degree preferred
• 1–3 years of experience in vehicle titling, registration, or automotive administrative work
• Strong knowledge of DMV processes and title regulations (multi-state experience a plus)
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage high volumes of paperwork in a fast-paced environment
• Effective written and verbal communication skills

Preferred Skills

• Experience working with lenders or lienholders
• Familiarity with electronic titling (ELT) systems
• Problem-solving mindset with the ability to handle exceptions and escalations
• Customer-service oriented approach

Work Environment

• Office environment
• Prolonged periods of computer and document review
• Fast-paced, deadline-driven role