Title Clerk

Alpin Haus; Saratoga (CA); On-site; USD 29,000 - 39,000; Full time

Job summary

Alpin Haus is looking for a Title Clerk to prepare and process title documents for vehicle transfers to buyers. The role involves assisting customers with forms, verifying funds, and ensuring accurate record-keeping in a fast-paced office setting.

The ideal candidate will have a high school diploma, 1 year of related experience, and a Notary license or willingness to obtain one. This position includes typical clerical duties and potential backup support for the receptionist.

Qualifications

• High school diploma required.
• 1 year experience as a Title Clerk or similar admin role preferred.
• Possess Notary Public license or willing to obtain upon employment.

Responsibilities

• Prepare tax and registration/title documents for DMV submission.
• Assist customers with form completion and respond to titling inquiries.
• Verify funds collected on sales before processing titles and confirm money owed.
• Maintain copies of title paperwork and scan documents into the system.
• Ensure warranty registration with manufacturers is timely.
• Track and process inventory data as per NYS regulations.
• Provide backup support for receptionist or other clerical duties as needed.

Skills

Customer service

Attention to detail

Organizational skills

Verbal communication

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

"EVERYONE IS FAMILY IN OUR HAUS"

Company Vision

Bringing f amily and friends together to have fun and create memories.

Pay

$21 - $28/hour

Mission

The Title Clerk prepares and processes title documents to transfer ownership of new and used vehicles to buyers.

Outcomes

Successful Candidates Will

• Prepare applicable tax and registration/title documents and submit documents timely and accurately to the Department of Motor Vehicles (DMV)
• Assist customers with completion of forms; respond to inquiries related to vehicle titling process; send packets to customers
• Verify funds have been collected on sales before processing titles and verify all money owed
• Maintain copies of relevant title paperwork, organize documents, scan all completed deal documents into the computer system
• Assure new products are warranty registered with the manufacturer on a timely basis
• Track and process all inventory to maintain accuracy of data in the manner currently prescribed by New York State regulation
• May provide backup support for the receptionist and/or perform other clerical duties as assigned

Qualifications

• High school diploma
• 1 year experience as a Title Clerk, or similar administrative position, preferred
• Possess Notary Public license or willing to obtain upon employment

Compentencies

• Working knowledge of Department of Motor Vehicles titling procedures
• Solid computer skills with experience using word processing and spreadsheet software
• Detail oriented and well organized
• Good verbal communication and listening skills, and a friendly, professional demeanor
• Experience in following verbal and written guidelines to perform job functions

Physical and Environmental Conditions

• Talking and hearing, sitting, repetitive hand motion, using hands to grasp, and reaching with arms/hands, are required.
• No exposure to adverse environmental conditions; work is performed in a typical office environment.

Disclaimer

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job related instructions and to perform any other job-related duties requested by their supervisor.
• The company reserves the right to add to/revise an employee's job duties at any time at its discretion.
• This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.