Title Clerk

Alpin Haus; Town of Saratoga (NY); On-site; USD 29,000 - 39,000; Full time

Job summary

Alpin Haus is seeking a Title Clerk to prepare and process title documents for new and used vehicles, ensuring timely submission to the NY DMV. The role includes handling tax and registration paperwork, assisting customers with forms, and verifying all funds are collected before title processing.

The ideal candidate will have a high school diploma, at least a year in a title/administrative role, and a Notary Public license or willingness to obtain one.

Qualifications

• High school diploma is required.
• 1 year of Title Clerk or similar admin experience preferred.
• Notary Public license or willingness to obtain upon employment.

Responsibilities

• Prepare tax and registration/title documents and submit to NY DMV timely and accurately.
• Assist customers with completion of forms and respond to inquiries related to vehicle titling process.
• Verify funds collected on sales before processing titles and verify all money owed.
• Maintain copies of title paperwork and scan documents into the system.
• Ensure new products are warranty registered with manufacturers promptly.
• Track and process inventory to maintain data accuracy per NY regulations.
• May provide backup support for receptionist or perform other clerical duties.

Skills

DMV titling procedures

Computer skills

Verbal communication

Attention to detail

Education

High school diploma

Tools

Word processing software

Spreadsheet software

Job description

Company Vision

Bringing family and friends together to have fun and create memories.

"EVERYONE IS FAMILY IN OUR HAUS"

Company Vision

Bringing family and friends together to have fun and create memories.

Pay

$21 - $28/hour

Mission

The Title Clerk prepares and processes title documents to transfer ownership of new and used vehicles to buyers.

Outcomes

Successful candidates will:

• Prepare applicable tax and registration/title documents and submit documents timely and accurately to the Department of Motor Vehicles (DMV)
• Assist customers with completion of forms; respond to inquiries related to vehicle titling process; send packets to customers
• Verify funds have been collected on sales before processing titles and verify all money owed
• Maintain copies of relevant title paperwork, organize documents, scan all completed deal documents into the computer system
• Assure new products are warranty registered with the manufacturer on a timely basis
• Track and process all inventory to maintain accuracy of data in the manner currently prescribed by New York State regulation
• May provide backup support for the receptionist and/or perform other clerical duties as assigned

Qualifications

• High school diploma
• 1 year experience as a Title Clerk, or similar administrative position, preferred
• Possess Notary Public license or willing to obtain upon employment

Compentencies

• Working knowledge of Department of Motor Vehicles titling procedures
• Solid computer skills with experience using word processing and spreadsheet software
• Detail oriented and well organized
• Good verbal communication and listening skills, and a friendly, professional demeanor
• Experience in following verbal and written guidelines to perform job functions

Physical and Environmental Conditions

• Talking and hearing, sitting, repetitive hand motion, using hands to grasp, and reaching with arms/hands, are required.
• No exposure to adverse environmental conditions; work is performed in a typical office environment.

Disclaimer

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job related instructions and to perform any other job-related duties requested by their supervisor.
• The company reserves the right to add to/revise an employee's job duties at any time at its discretion.
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.