Title Agency Administrative Assistant

Investors Title Insurance Company; Brentwood (TN); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

401(k) with Employer Contribution

Employer-Paid Life Insurance & Long-Term Disability

Job summary

A leading title insurance provider in Brentwood, Tennessee is seeking an Administrative Assistant to support daily operations in a dynamic environment. This role requires strong organizational skills and a keen attention to detail as you handle various administrative tasks, maintain policy files, and assist with real estate processes. Ideal candidates can manage multiple priorities and have excellent communication skills. This position offers comprehensive benefits including medical, dental, vision insurance and a 401(k) plan.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities.
• Clear and professional communication skills, both written and verbal.
• Attention to detail and accuracy in handling files and data.

Responsibilities

• Maintain and organize policy files, including retrieving and filing documentation.
• Schedule loan closings and coordinate with customers and stakeholders.
• Process premium payments, prepare deposits, and track outstanding balances.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to work independently

Experience in Title or Real Estate transactions

Job description

Title Agency Administrative Assistant

Location: Brentwood, Tennessee • Full-time • Posted Mar 20, 2026

We’re hiring an Administrative Assistant to support daily operations within a fast‑paced title and real estate environment. This role is ideal for someone who thrives on organization, accuracy, and keeping processes moving behind the scenes. You’ll play a key part in ensuring files, transactions, and communications are handled efficiently from start to finish.

Why You’ll Love This Role

• Be at the center of operations, supporting critical real estate and title processes
• Gain hands‑on exposure to title insurance and closing workflows
• Work in a structured yet dynamic environment where your organization skills shine
• Build strong relationships with internal teams, lenders, and external partners
• Join a team that values reliability, attention to detail, and collaboration

What You’ll Do

• Maintain and organize policy files, including retrieving and filing documentation
• Monitor search orders, track progress, and follow up on outstanding items
• Review incoming orders for completeness and coordinate with searchers
• Schedule loan closings and coordinate with customers and stakeholders
• Order and track final search updates for policy issuance
• Process premium payments, prepare deposits, and track outstanding balances
• Send invoices and follow up on unpaid or late accounts
• Handle administrative tasks, including answering phones, managing mail, and preparing documents
• Process policy changes and maintain accurate records of updates and filings

What We’re Looking For

• Strong organizational skills with the ability to manage multiple priorities
• Ability to work independently and meet deadlines in a fast‑paced setting
• Clear and professional communication skills, both written and verbal
• Strong attention to detail and accuracy in handling files and data
• Title or Real Estate transaction experience a plus

Benefits Overview

• • Medical Insurance – Includes a free plan option, plus additional choices for employees and their families.
• • Dental & Vision Insurance – Comprehensive coverage to keep you and your family covered.
• • 401(k) with Employer Contribution – Plan for your future with our retirement benefits.
• • Employer‑Paid Life Insurance & Long‑Term Disability – Financial protection and peace of mind.

Investors Title Management Services, LLC (ITMS) is a strong and growth‑oriented title insurance provider. It was established as part of Investors Title Company and Affiliates National Markets program. This Agency is managed by Investors Title Management Services (ITMS), a subsidiary of Investors Title Company. We have built our business and reputation on responsiveness and efficiency, a deep knowledge of the real estate industry, and long‑lasting relationships with our partners and customers.

The Company is an equal‑opportunity employer. As such, the Company offers equal employment opportunities without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status and other protected class characteristics.