Timekeeping Supervisor

Department for the Aging; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

The Department for the Aging in New York City seeks a Timekeeping Supervisor to lead the Timekeeping Unit and ensure accurate payroll operations. You will supervise staff, audit processes, and maintain CityTime administration while ensuring compliance with city policies.

Qualifications include a four-year degree with supervisory experience or an equivalent combination as described in the posting. Residency and public service requirements apply.

Qualifications

• Bachelor's degree plus four years of progressively responsible clerical/administrative experience.
• Alternate combinations with an associate degree plus five years or a high school diploma plus six years are eligible.
• Experience in administrative, managerial, executive or supervisory duties required.
• Knowledge of timekeeping systems and city policies is preferred.

Responsibilities

• Supervise Timekeeping staff and support daily operations.
• Audit processes for accuracy and efficiency.
• Monitor timesheets and leave usage to ensure proper pay.
• Serve as CityTime administrator and enroll new hires.
• Administer Absence Control and Lateness programs; audit special leave banks.
• Coordinate with oversight agencies and generate reports.

Skills

City Time

PMS

NYCAPS

CHRMS

RMDS

MS Word

Excel

PowerPoint

Interpersonal skills

Education

Baccalaureate degree + 4 years experience

Associate degree + 5 years experience

High school diploma + 6 years experience

Education/experience equivalent

Tools

City Time

PMS

NYCAPS

CHRMS

RMDS

MS Word

Excel

Access

PowerPoint

Job description

In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Administrative Manager or have taken the most recent Administrative Manager civil service exam and be reachable for appointment from the resulting list.

With an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.8 million older New Yorkers, the NYC Department for the Aging is deeply committed to helping older adults age in their homes and creating a community-care approach that reflects a model age-inclusive city.

The Office of Human Resources (OHR) seeks a dynamic and highly motivated individual to serve as the Timekeeping Supervisor within the Timekeeping Unit. The Timekeeping Supervisor will report directly to the Senior Director of Payroll and Timekeeping and assist in supporting and executing Timekeeping functions. The selected individual will be knowledgeable in the City's timekeeping policies and procedures, such as the Absence Control Program, and help to ensure that NYC Aging is in compliance. The Timekeeping Supervisor duties and responsibilities will include but not be limited to the following:

• Supervise Timekeeping staff and support Senior Director of Timekeeping and Payroll with daily operations of the timekeeping unit.
• Audit the work unit processes to ensure accuracy and operational efficiency.
• Monitor NYC Aging employees’ timesheets for timely approval; ensure proper leave usage such as annual and sick leave for accurate pay and to prevent overpayments.
• Serve as the agency CityTime administrator; maintain and update the agency CityTime approval tree; and ensure new hires are enrolled in CityTime accordingly.
• Administer the agency’s Absence Control and Lateness Program; conduct audit of special leave banks such as Blood Donation and Floating Holiday Leave, to ensure timely usage in accordance with citywide policies and procedures.
• Research timekeeping issues, provide resolutions and keep OHR leadership informed; serve as the agency liaison with oversight agencies such as Office of Payroll Administration and Financial Information System Administration (OPA-FISA)
• Coordinate DP-2001 submission for incoming/outgoing requests; review timekeeping reports such 920 Report to identify discrepancies and ensure accurate compensation
• Generate weekly/monthly reports as needed; and perform special projects as requested by senior leadership.

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Minimum of three years of Timekeeping experience.
• Must be proficient in City Time, PMS, NYCAPS, CHRMS, RMDS.
• Strong knowledge of Citywide Time and Leave policies and procedures.
• Minimum of three years of supervisory experience.
• Excellent interpersonal skills with the ability to work effectively with staff at all levels demonstrated experience in conflict resolution.
• Proficient in MS Word, Access, Excel, and PowerPoint.
• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.
• Self-motivated, takes initiative and highly analytical and detailed oriented.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.