Director, Time & Leave Administration

NYC Department of Finance; New York (NY); Hybrid; USD 148,000 - 155,000; Full time

Job summary

NYC Department of Finance is seeking an experienced Director of the Time & Leave Administration (TLA) within the Office of Employee Services to lead agencywide timekeeping and leave processing for about 1,800 employees. The role supervises staff and ensures accurate, timely processing in compliance with applicable requirements.

The position also involves coordinating with OES and other agency units, analyzing unit metrics, and implementing improved processes.

Qualifications

• Master's degree in economics, finance, accounting, business or public administration and two years of professional experience in budget, finance, or related areas; 18 months in supervisory roles.
• Bachelor's degree and four years of professional experience in the described areas, including 18 months in supervisory capacity.
• Associate degree and six years of professional experience in the described areas, including 18 months supervisory experience.
• High school diploma and eight years of professional experience in the described areas, including 18 months supervisory experience.

Responsibilities

• Manage daily unit operations and supervise staff.
• Administer all time and leave functions, including work schedules, leave usage, Citytime processing, and various leaves.
• Administer remote work and compressed work schedule programs per policy.
• Manage separations and final payments, retirements, exit surveys, and interviews.
• Review procedures; develop and implement best practices to enhance accuracy and efficiency.
• Coordinate with OES units and other stakeholders; respond to inquiries and compile metrics.

Skills

Supervisory experience

Time & Leave administration

Policy implementation

Data analysis

CityTime familiarity

Education

Master's in Public Admin

Bachelor's degree + 4 yrs exp

Associate degree + 6 yrs exp

HS diploma + 8 yrs exp

Tools

CityTime

NYCAPS

PMS

CHRMS

Job description

IMPORTANT NOTE: CANDIDATES MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF's The Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Employee Services (OES) is responsible for the agency’s human capital administration and workforce management, which includes recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits and performance management administration, and programs for employee learning, engagement, recognition, professional development, and agency-wide events.

DOF is seeking an outstanding candidate to serve as the Director of the Time & Leave Administration (TLA) Unit within the Office of Employee Services (OES). Reporting directly to the Assistant Commissioner of OES, the Director of TLA will lead agencywide timekeeping and leave administration, supervise unit staff, and ensure accurate, timely processing are consistent with applicable requirements, and any other related programs for approximately 1,800 employees.

The selected candidate's duties and responsibilities will include, but are not limited to the following:

• Manage daily unit operations. Supervise and train staff.
• Administer all time and leave functions, such as, work schedules, leave usage, Citytime processing, compensatory time, FMLA and other leaves of absence, holiday leave bank, compensatory time processing, excused leave and advanced leave requests, and lateness and absence monitoring programs.
• Administer remote work and compressed work schedule programs in accordance with citywide Flexible Work Schedule policy.
• Manage employee separations and final payments including; managerial lump sum calculations, retirements, facilitating exit surveys and interviews.
• Review and assess TLA unit procedures and workflow. Develop and implement best practices and business processes to ensure accuracy and compliance. Make recommendations for and implement systems to enhance the efficiency of unit operations.
• Coordinate with OES units, agency business units, employees, and oversight agencies to resolve or reconcile time and leave or related issues. Respond to requests and inquiries.
• Compile and analyze TLA unit metrics and data. Prepare reports, presentations and written correspondence.
• Research and respond to TLA inquiries. Resolve issues related to time and leave administration.
• Perform related duties and special projects.

Additional Information

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

ADMINISTRATIVE STAFF ANALYST - 10026

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
• An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Preferred Skills

• At least 5 years supervisory experience in time and leave administration in NYC government. - Knowledge of Citywide personnel rules, regulations, policies, and time and leave rules. - Experience with assessing and implementing policies and procedures. - Excellent organizational, management, leadership, analytical and critical thinking skills. - Experience managing multiple projects in a high-pressure work environment. - Proven ability to manage competing priorities simultaneously accountability, customer service skills, and problem-solving experience are required. - Experience with making data-driven decisions. - Demonstrated skills managing confidential, urgent, and sensitive employee information and records. - Ability to multi-task and meet deadlines by setting priorities. - Excellent communication, verbal, written, and presentation skills. - Proficient in MS Office, Word, Excel, and PowerPoint. - Direct/hands on experience with NYCAPS, PMS, PI, CHRMS, CityTime and related HR systems. - Demonstrated ability to work with all managerial and non-managerial levels.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. , $147,500.00 – $154,687.00