Timekeeper

New York City Department of Transportation; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

The New York City Department of Transportation is seeking a Clerical Associate to support timekeeping, leave administration and related transactions.

You will monitor timesheets, approve leave requests, review CityTime, PMS, CHRMS and RMDS data, and work with payroll to resolve issues and prevent delays.

This role requires a high school diploma and strong communication, analytical, and typing skills, with strict attention to city policies and deadlines.

Qualifications

• A four-year high school diploma or equivalent and one year of clerical experience.
• Keyboard familiarity with a minimum of 100 keystrokes per minute.

Responsibilities

• Monitor employee time and leave events and balances to ensure compliance with Citywide rules and regulations.
• Final approving timesheets and leave requests requiring second level approval; review and resolve related transactions.
• Audit and reconcile outstanding timesheets (1100 Report) and support payroll adjustments.
• Collaborate with Payroll and Personnel to implement solutions to day-to-day issues and project activities.

Skills

Excellent written and verbal comms

Leave and time rules expertise

Analytical skills

CityTime/PMS/CHRMS/RMDS proficiency

Education

High school diploma or equivalent

Tools

CityTime

PMS

CHRMS

RMDS

Job description

The Timekeeper will monitor employee time and leave events and leave balances to ensure compliance with Citywide time and leave rules and regulations; final approving various leave requests, and various other Timekeeping transactions requiring second level approval; check for overtime, leaves, and other work flow items requiring second approval to ensure all the pending requests are approved final by the prescribed deadlines; ensure weekly compliance regarding timesheet submissions for all employees; review information from the Payroll Management System (PMS), CityTime, RMDS and CHRMS; respond to and resolve employees' time and leave questions in a professional and timely manner; process Timekeeping Supplemental transactions in CityTime to request supplemental paychecks for employees; work closely with the payroll staff in reviewing the biweekly 319 report for the release of paper checks; update and maintain employee schedules, assignments, profiles, approver trees, organization trees, etc. in CityTime; process MLAs for dedicated leaves and grants; enroll new employees into the automated Timekeeping system, CityTime, and Data Collection Devices (DCD's); work collaboratively with the Payroll and Personnel areas to implement solutions to day-to-day issues and project activities; validate Last Day Worked/Last Day Paid (LDW/LDP) statements to facilitate registered leave processing and compensation for separated employees including resignation, termination, retirement and seasonal balance pay outs; audit the 1100 Report aimed at reconciling outstanding timesheets; and completing special projects as assigned.

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF CLERICAL ASSOCIATE, OR BE REACHABLE ON THE CLERICAL ASSOCIATE CIVIL SERVICE LIST.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

• Excellent written and verbal communication skills
• Expertise in Citywide time and leave rules, policies and procedures
• Excellent analytical skills and the ability to interpret and apply policies as required
• Proficiency in CityTime, Payroll Management System (PMS), City Human Resource Management System (CHRMS), Reports Management Distribution System (RMDS)

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.