Timekeeping & Payroll Specialist

ENFRA; Long Beach (MS); On-site; USD 33,000 - 45,000; Full time

Job summary

ENFRA is seeking a Timekeeping Project Administrator to support project staff with daily time tracking, payroll preparation, and accurate time entry. The role represents the Bernhard team and upholds the company’s core values while ensuring payroll processes run smoothly.

The position emphasizes meticulous time reporting, strong organization, and clear communication. Responsibilities include onboarding assistance, time-off tracking, reporting, and coordination of office tasks with limited travel.

Qualifications

• High School diploma or GED equivalent.
• 3+ years of administrative experience.
• Proficient in Microsoft Word, Excel and Outlook.
• Able to multi-task with strong organizational and interpersonal skills.
• Excellent verbal and written communication.
• Detail oriented and capable of handling multiple projects in a fast-paced environment.
• Industry familiarity with construction is a plus.

Responsibilities

• Ensure accurate employee time tracking for the region on a daily basis.
• Track paid time off, holiday pay and approved/unpaid time off, to ensure weekly time entry is accurate.
• Contact project team supervision for any missed time, or improperly coded time.
• Run weekly payroll reports and submit them to project teams for approval.
• Export weekly payroll reports from time sheet platform into accounting system.
• Verify all reports converted properly, confirm all straight time and overtime hours are correct.
• Submit all required documents to Payroll processor on time.
• Properly maintain and procure office supplies with manager approval.
• Assist in new hire onboarding process and processing of IT hardware & permissions requests as necessary
• Electronic project file maintenance- payroll related/time entry.
• Review and distribute documents/correspondence to field personnel and other key parties as needed.
• Effectively & accurately communicate relevant time issues/information to project team.
• Manage parking pass process (if applicable)
• Other administrative functions as requested

Skills

Administrative experience

MS Word

MS Excel

MS Outlook

Timekeeping

Communication skills

Education

High School diploma or GED

Job description

ENFRA is seeking a Timekeeping Project Administrator to support project staff with daily time tracking, payroll preparation, and accurate time entry. The role represents the Bernhard team and upholds the company’s core values while ensuring payroll processes run smoothly.

The position emphasizes meticulous time reporting, strong organization, and clear communication. Responsibilities include onboarding assistance, time-off tracking, reporting, and coordination of office tasks with limited travel.