Timekeeping Administrator

ENFRA; Long Beach (MS); On-site; USD 33,000 - 45,000; Full time

Job summary

ENFRA is seeking a Timekeeping Project Administrator to support project staff with daily time tracking, payroll preparation, and accurate time entry. The role represents the Bernhard team and upholds the company’s core values while ensuring payroll processes run smoothly.

The position emphasizes meticulous time reporting, strong organization, and clear communication. Responsibilities include onboarding assistance, time-off tracking, reporting, and coordination of office tasks with limited travel.

Qualifications

• High School diploma or GED equivalent.
• 3+ years of administrative experience.
• Proficient in Microsoft Word, Excel and Outlook.
• Able to multi-task with strong organizational and interpersonal skills.
• Excellent verbal and written communication.
• Detail oriented and capable of handling multiple projects in a fast-paced environment.
• Industry familiarity with construction is a plus.

Responsibilities

• Ensure accurate employee time tracking for the region on a daily basis.
• Track paid time off, holiday pay and approved/unpaid time off, to ensure weekly time entry is accurate.
• Contact project team supervision for any missed time, or improperly coded time.
• Run weekly payroll reports and submit them to project teams for approval.
• Export weekly payroll reports from time sheet platform into accounting system.
• Verify all reports converted properly, confirm all straight time and overtime hours are correct.
• Submit all required documents to Payroll processor on time.
• Properly maintain and procure office supplies with manager approval.
• Assist in new hire onboarding process and processing of IT hardware & permissions requests as necessary
• Electronic project file maintenance- payroll related/time entry.
• Review and distribute documents/correspondence to field personnel and other key parties as needed.
• Effectively & accurately communicate relevant time issues/information to project team.
• Manage parking pass process (if applicable)
• Other administrative functions as requested

Skills

Administrative experience

MS Word

MS Excel

MS Outlook

Timekeeping

Communication skills

Education

High School diploma or GED

Job description

At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Overview

The Timekeeping Project Administrator will provide support to the project staff processing time for day-to-day operations of the project team and professionally represent your Bernhard team by understanding and acting by the company's core values, leading by example. Specific responsibilities include:

Responsibilities

• Ensure accurate employee time tracking for the region on a daily basis.
• Track paid time off, holiday pay and approved/unpaid time off, to ensure weekly time entry is accurate.
• Contact project team supervision for any missed time, or improperly coded time.
• Run weekly payroll reports and submit them to project teams for approval.
• Export weekly payroll reports from time sheet platform into accounting system.
• Verify all reports converted properly, confirm all straight time and overtime hours are correct.
• Submit all required documents to Payroll processor on time.
• Properly maintain and procure office supplies with manager approval.
• Assist in new hire onboarding process and processing of IT hardware & permissions requests as necessary
• Electronic project file maintenance- payroll related/time entry.
• Review and distribute documents/correspondence to field personnel and other key parties as needed.
• Effectively & accurately communicate relevant time issues/information to project team.
• Manage parking pass process (if applicable)
• Other administrative functions as requested

Qualifications

Required Education, Experience, and Qualifications

• High School diploma or GED equivalent.
• 3+ years of administrative experience
• Must be proficient in Microsoft Word, Excel and Outlook.
• Must be able to multi-task and possess excellent organizational, communication and interpersonal skills.
• Effective verbal and written communication skills.
• Detail oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Well versed in the industry and the Company's competitors.

Preferred Education, Experience, and Qualifications

• Construction administrator experience preferred.
• College-level coursework and/or two years' experience in construction management.
• Construction billing experience is preferred with AIA billing/Textura as ideal

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Climbing stairs.
• Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands and/or fingers.
• Quiet environment.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay Range

USD $24.28 - USD $32.44 /Hr.

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.