Timekeeper

SmartRecruiters, Inc.; New Orleans (LA); On-site; USD 42,000 - 52,000; Full time

Job summary

SmartRecruiters, Inc. is seeking a detail-oriented Timekeeper in New Orleans to manage timekeeping, ensure accurate recording of hours, assist staff with time entry, and partner with payroll to guarantee timely compensation.

You will monitor submissions, help employees navigate the system, verify records for compliance with policy and labor laws, and prepare time reports after each pay period.

Qualifications

• Must have strong organizational skills and detail orientation.
• Able to meet deadlines in a fast-paced environment.
• Excellent time management and problem-solving abilities.
• Willing to learn timekeeping software quickly.
• Maintain confidentiality of information.

Responsibilities

• Provide customer service to employees regarding timekeeping.
• Monitor time submission and remind employees of deadlines.
• Assist with time entry into the system.
• Verify time records for accuracy and compliance.
• Prepare and submit time reports to payroll after each pay period.

Skills

Organizational skills

Deadline-driven

Prioritization

Learning systems

Confidentiality

Tools

Microsoft Excel

Job description

We are seeking a diligent and detail-oriented Timekeeper to manage and oversee our organization's timekeeping processes. The ideal candidate will ensure accurate recording of employee work hours, assist staff with time entry, and collaborate closely with payroll to guarantee timely and precise compensation.

Success in the Role:

• Accurate Time Management: Ensuring all employees consistently submit their time entries promptly and correctly, leading to higher accuracy rate in time records.
• Employee Support: Providing effective assistance to employees in navigating the timekeeping system, resulting in increased user proficiency and a reduction in time entry errors.
• Efficient Payroll Collaboration: Seamlessly extracting and submitting time reports to payroll at the end of each pay period, contributing to timely and accurate payroll processing.

Key Responsibilities:

• Customer Service: Provide friendly and efficient customer service to employees regarding timekeeping.
• Monitor Time Submission: Proactively communicate with employees who have not submitted their time entries, utilizing email, messaging, or phone calls to ensure compliance with submission deadlines.
• Assist with Time Entry: Provide guidance or assist employees in entering their work hours into the timekeeping system, addressing any questions or issues that arise.
• Verify Time Records: Review and confirm the accuracy of all employee time entries, ensuring that records reflect actual hours worked and comply with company policies and labor laws.
• Prepare Time Reports: Extract time reports and submit them to the payroll department at the conclusion of each pay period, ensuring all data is accurate and complete.

Required Qualifications:

• Strong organizational skills with high attention to detail.
• Ability to function and consistently meet deadlines in a fast-paced environment.
• Ability to prioritize and solve problems.
• Ability to learn systems quickly.
• Basic knowledge of Microsoft Excel.
• Information must be treated with the utmost confidentiality.

Additional Information

All your information will be kept confidential according to EEO guidelines.