Timekeeping Administrator

Loenbro; Lubbock (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company me

Paid time off (PTO)

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

Loenbro, LLC is seeking a Time Administrator to manage accurate and timely timekeeping and labor data across multiple construction projects. You will work with field supervision, project management, and payroll to ensure hours are recorded, coded, and reported in compliance with policies and regulations.

The role requires strong attention to detail, proficiency in Excel, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent is required; associate or bachelor’s degree preferred.
• 2+ years of experience in timekeeping, payroll support, or administrative roles (construction industry highly preferred).
• Bilingual (Spanish) speaking preferred.
• Construction Industry experience and familiarity with timekeeping/payroll systems.
• Proficiency in Microsoft Excel and other MS Office applications.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Collect, review, and process daily and weekly time entries for field employees and crews.
• Ensure all time is accurately coded to the appropriate job, phase, and cost codes.
• Monitor time entry submissions and follow up with supervisors to ensure deadlines are met.
• Review and approve time entries for accuracy, completeness, and compliance.
• Investigate and resolve time discrepancies in collaboration with field teams and project managers.
• Prepare and distribute daily and weekly labor reports, including Labor Distribution.
• Perform audits of timekeeping data to identify errors, trends, and compliance risks.
• Train employees and supervisors on timekeeping systems, policies, and procedures.

Skills

Timekeeping

Payroll support

Administrative tasks

Excel

Education

High School Diploma

Associate or Bachelor's preferred

Tools

Timekeeping software

Microsoft Excel

Job description

Time Administrator

The Time Administrator is responsible for the accurate and timely management of employee timekeeping and labor data across multiple construction projects. This role works closely with field supervision, project management, and payroll to ensure labor hours are properly recorded, coded, and reported in compliance with company policies and applicable regulations.

Company: Loenbro, LLC
Location: Afton, TX
Employment Type: Full-Time
FLSA Classification: Non-Exempt

Essential Job Responsibilities

• Collect, review, and process daily and weekly time entries for field employees and crews.
• Ensure all time is accurately coded to the appropriate job, phase, and cost codes.
• Monitor time entry submissions and follow up with supervisors to ensure deadlines are met.
• Review and approve time entries for accuracy, completeness, and compliance.
• Investigate and resolve time discrepancies in collaboration with field teams and project managers.
• Maintain and update employee rosters, job assignments, and system access within timekeeping software.
• Prepare and distribute daily and weekly labor reports, including Labor Distribution.
• Perform audits of timekeeping data to identify errors, trends, and compliance risks.
• Train employees and supervisors on timekeeping systems, policies, and procedures.
• Support continuous improvement of timekeeping processes and systems.

Other duties may be assigned as needed to support business operations.

Qualifications

Required

• High school diploma or equivalent required; associate or bachelor’s degree preferred.

Preferred

• 2+ years of experience in timekeeping, payroll support, or administrative roles (construction industry highly preferred).
• Bilingual (Spanish) speaking preferred.
• Construction Industry experience.
• Associate or Bachelor's degree.
• Familiarity with timekeeping or payroll systems.
• Strong understanding of job costing, labor tracking, and basic payroll processes.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• Indoor office setting with controlled temperature.
• Up to 58 hour work weeks with flexibility during payroll processing weeks.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off (PTO).
• Life and disability insurance.
• Professional development and training opportunities.
• Employee assistance program (EAP).

Benefits eligibility may vary based on employment classification and hours worked.

Loenbro is an Equal Opportunity Employer.