Timekeeping Administrator

Loenbro; Afton (WY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company

Paid time off (PTO)

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

Loenbro is hiring a Time Administrator to manage accurate timekeeping and labor data across multiple construction projects. You’ll collaborate with field supervision, project management, and payroll to ensure hours are recorded, coded, and reported in compliance with policies and regulations.

As part of Loenbro, you’ll contribute to timely labor reporting, support payroll processes, and help improve timekeeping systems.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of timekeeping, payroll support, or administrative experience (construction industry preferred).
• Familiarity with timekeeping or payroll systems; strong Excel and Office skills.

Responsibilities

• Collect, review, and process daily and weekly time entries for field employees and crews.
• Ensure all time is accurately coded to the appropriate job, phase, and cost codes.
• Monitor time entry submissions and follow up with supervisors to meet deadlines.
• Review and approve time entries for accuracy, completeness, and compliance.
• Investigate and resolve time discrepancies with field teams and project managers.
• Maintain and update employee rosters, job assignments, and system access within timekeeping software.
• Prepare and distribute daily and weekly labor reports, including Labor Distribution.
• Perform audits of timekeeping data to identify errors, trends, and compliance risks.
• Train employees and supervisors on timekeeping systems, policies, and procedures.
• Support continuous improvement of timekeeping processes and systems.

Skills

Timekeeping

Payroll support

Administrative experience

MS Excel

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Timekeeping software

Job description

Time Administrator

Company: Loenbro, LLC
Location: Afton, TX
Employment Type: Full-Time
FLSA Classification: Non-Exempt

Job Summary

The Time Administrator is responsible for the accurate and timely management of employee timekeeping and labor data across multiple construction projects. This role works closely with field supervision, project management, and payroll to ensure labor hours are properly recorded, coded, and reported in compliance with company policies and applicable regulations.

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication, and our vertical market focus spans all industries. Our expertise lies in simplifying the complex, so that our clients gain clarity and control in construction and maintenance. We do this by taking full ownership on every interaction, delivering multi-scope project excellence, and establishing long-standing relationships with our partners as we enhance and maintain your critical infrastructure. We have a national presence but a local approach—so that every customer benefits from our capabilities and our care. Through their relationship with us and the One Loenbro model, our customers are able to simplify, control, and succeed in the everyday.

Essential Job Responsibilities

• Collect, review, and process daily and weekly time entries for field employees and crews
• Ensure all time is accurately coded to the appropriate job, phase, and cost codes
• Monitor time entry submissions and follow up with supervisors to ensure deadlines are met
• Review and approve time entries for accuracy, completeness, and compliance
• Investigate and resolve time discrepancies in collaboration with field teams and project managers
• Maintain and update employee rosters, job assignments, and system access within timekeeping software
• Prepare and distribute daily and weekly labor reports, including Labor Distribution
• Perform audits of timekeeping data to identify errors, trends, and compliance risks
• Train employees and supervisors on timekeeping systems, policies, and procedures
• Support continuous improvement of timekeeping processes and systems

Other duties may be assigned as needed to support business operations.

Qualifications

Required

• High school diploma or equivalent required; associate or bachelor’s degree preferred

Preferred

• 2+ years of experience in timekeeping, payroll support, or administrative roles (construction industry highly preferred)
• Bilingual (Spanish) speaking preferred
• Construction Industry experience
• Associate or Bachelor’s degree
• Familiarity with timekeeping or payroll systems
• Strong understanding of job costing, labor tracking, and basic payroll processes
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• Indoor office setting with controlled temperature.
• Up to 58 hour work weeks with flexibility during payroll processing weeks.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro’s Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO)
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Our Core Values

• Live with Integrity – We do the right thing and do what we say, in every Interaction - and practice stewardship to car for the communities where we live & work.
• Exceed Expectations – We anticipate customer needs, deliver Innovative solutions, and dedicate ourselves to creating outcomes that make a real difference.
• Act with Urgency – We take action, adapt seamlessly, and keep projects moving without compromising quality - because our customers priorities are our priorities.
• Deliver Excellence – We combine our passion for quality, our Industry expertise, and our eye for Innovation to make excellence our standard.

Guided by core values , grounded in grit and a commitment to excellence , Loenbro maintains and enhances the industrial infrastructure that betters our families, customers, and local communities.

Loenbro is an Equal Opportunity Employer.