Theatre Production & Events Coordinator

Barnard College; United States; On-site; USD 70,000 - 76,000; Full time

Job summary

Barnard College is seeking a Production Coordinator to provide operational and administrative support for academic, co-curricular, and external events across the College's three campus theatres: Glicker-Milstein Theatre, LeFrak Theatre, and Minor Latham Playhouse. The role reports to the Senior Associate Director of Operations with dotted-line accountability to theatre directors.

Key duties include budgeting, scheduling, vendor relations, and event management to ensure safe, efficient

Qualifications

• Bachelor’s degree in theatre, event production and management, non-profit management or similar field
• Experience working at college or university
• Knowledge of at least one area of technical theatre (i.e. sound, lighting, etc.)

Responsibilities

• Lead monthly operations meetings to improve visibility and planning across three theatre spaces
• Support budget development and track expenditures for campus productions
• Manage vendor contracts, licensing, and space renters
• Oversee outfitting and maintenance of theatre spaces and procurement
• Schedule campus theatre spaces with internal/external partners
• Create scheduling policies for spaces in collaboration with Events Management
• Coordinate with Columbia University offices as appropriate
• Ensure safe use of spaces and onboarding of outside staff
• Provide admin support for Theatre Department auditions
• Attend production staff meetings and take notes
• Reconcile weekly box office revenue and maintain POS systems
• Manage event management and ticketing, including sales, refunds, and staff supervision
• Coordinate campus access for ticket holders and guests
• Collaborate with cross-campus teams for smooth events
• Ensure audience safety and fire safety certification
• Serve as on-site event contact and support receptions
• Support publicity and community engagement with Barnard Communications
• Develop systems to streamline communications across theatres on campus
• Coordinate marketing materials with Barnard Communications
• Archive production photos and videography workflows

Skills

Event management

Budget tracking

Vendor management

Scheduling

Communications

Staff supervision

On-site coordination

Safety compliance

Public relations

Education

Bachelor’s degree in theatre, event production and management

Tools

QLab

Google Suite

Microsoft Office

Adobe platforms

Job description

Barnard College is seeking a Production Coordinator to provide operational and administrative support for academic, co-curricular, and external events across the College's three campus theatres: Glicker-Milstein Theatre, LeFrak Theatre, and Minor Latham Playhouse. The role reports to the Senior Associate Director of Operations with dotted-line accountability to theatre directors.

Key duties include budgeting, scheduling, vendor relations, and event management to ensure safe, efficient