Production Coordinator

Barnard College; United States; On-site; USD 70,000 - 76,000; Full time

Job summary

Barnard College is seeking a Production Coordinator to provide operational and administrative support for academic, co-curricular, and external events across the College's three campus theatres: Glicker-Milstein Theatre, LeFrak Theatre, and Minor Latham Playhouse. The role reports to the Senior Associate Director of Operations with dotted-line accountability to theatre directors.

Key duties include budgeting, scheduling, vendor relations, and event management to ensure safe, efficient

Qualifications

• Bachelor’s degree in theatre, event production and management, non-profit management or similar field
• Experience working at college or university
• Knowledge of at least one area of technical theatre (i.e. sound, lighting, etc.)

Responsibilities

• Lead monthly operations meetings to improve visibility and planning across three theatre spaces
• Support budget development and track expenditures for campus productions
• Manage vendor contracts, licensing, and space renters
• Oversee outfitting and maintenance of theatre spaces and procurement
• Schedule campus theatre spaces with internal/external partners
• Create scheduling policies for spaces in collaboration with Events Management
• Coordinate with Columbia University offices as appropriate
• Ensure safe use of spaces and onboarding of outside staff
• Provide admin support for Theatre Department auditions
• Attend production staff meetings and take notes
• Reconcile weekly box office revenue and maintain POS systems
• Manage event management and ticketing, including sales, refunds, and staff supervision
• Coordinate campus access for ticket holders and guests
• Collaborate with cross-campus teams for smooth events
• Ensure audience safety and fire safety certification
• Serve as on-site event contact and support receptions
• Support publicity and community engagement with Barnard Communications
• Develop systems to streamline communications across theatres on campus
• Coordinate marketing materials with Barnard Communications
• Archive production photos and videography workflows

Skills

Event management

Budget tracking

Vendor management

Scheduling

Communications

Staff supervision

On-site coordination

Safety compliance

Public relations

Education

Bachelor’s degree in theatre, event production and management

Tools

QLab

Google Suite

Microsoft Office

Adobe platforms

Job description

Job: Production Coordinator

The Production Coordinator provides operational and administrative support for academic, co-curricular, and external events across the College’s three campus theatres: the Glicker-Milstein Theatre, LeFrak Theatre and Minor Latham Playhouse. The Coordinator reports to the Senior Associate Director of Operations in the LeFrak Center for Well Being with dotted-line accountability to Director of Production of the Minor Latham Playhouse and Glicker Milstein Theatre.

Job Description:

• Operations Schedule and lead monthly meetings to improve visibility and planning processes across three theatre spaces
• Support the budget development process; track budgets and expenditures for productions that take place in the LeFrak Theatre, Glicker-Milstein Theatre, and Minor Latham Playhouse
• Manage relationships and contracts with vendors (in collaboration with Theatre Department where appropriate), licensing agencies (incl. performance rights for select campus performances), third-party space renters, and part-time production staff)
• Participate in the outfitting and maintenance of theatre spaces in the Barnard Theatre Department, including the procurement of set materials and equipment purchases and upgrades
• Schedule the use of campus theatre spaces in consultation with key campus partners, external partners/renters, and other internal/external stakeholders
• Create and implement internal policies for scheduling of spaces by faculty, staff, and students (including recognized student organizations) in collaboration with Events Management and other stakeholders
• Liaise with relevant Columbia University offices as appropriate
• Ensure effective and safe use of the theatrical spaces, including onboarding of any outside production staff as appropriate
• Provide semesterly administrative support for Theatre Department auditions
• Attend production-related staff meetings and take notes
• Reconcile weekly box office revenue and maintain POS equipment and software
• Event Management
• Manage ticketing for productions, including the creation of event pages and tickets and facilitating ticket sales, refunds, and customer service; hire and oversee student workers to support events and productions
• Manage campus access process for all ticket-holders and other guests
• Coordinate with Events Management, Facilities, CARES, and other cross campus teams to ensure smooth planning and execution of events and performances
• Manage audience movement and safety at performances, maintaining fire safety certification
• Serve as a primary on-site point of contact for events
• Support post-performance receptions
• Publicity
• Support publicity for productions, including the management of community engagement lists, in direct coordination with Barnard Communications
• Assist Senior Associate Director of Operations to create and implement systems for streamlining communications across theatrical venues on campus
• Coordinate the production of marketing and other collateral materials with Barnard Communications as appropriate
• Arrange for the archiving of production photos and videography, liaising with appropriate stakeholders

Skills, Qualifications & Requirements:

• Operations Schedule and lead monthly meetings to improve visibility and planning processes across three theatre spaces
• Support the budget development process; track budgets and expenditures for productions that take place in the LeFrak Theatre, Glicker-Milstein Theatre, and Minor Latham Playhouse
• Manage relationships and contracts with vendors (in collaboration with Theatre Department where appropriate), licensing agencies (incl. performance rights for select campus performances), third-party space renters, and part-time production staff)
• Participate in the outfitting and maintenance of theatre spaces in the Barnard Theatre Department, including the procurement of set materials and equipment purchases and upgrades
• Schedule the use of campus theatre spaces in consultation with key campus partners, external partners/renters, and other internal/external stakeholders
• Create and implement internal policies for scheduling of spaces by faculty, staff, and students (including recognized student organizations) in collaboration with Events Management and other stakeholders
• Liaise with relevant Columbia University offices as appropriate
• Ensure effective and safe use of the theatrical spaces, including onboarding of any outside production staff as appropriate
• Provide semesterly administrative support for Theatre Department auditions
• Attend production-related staff meetings and take notes
• Reconcile weekly box office revenue and maintain POS equipment and software
• Event Management
• Manage ticketing for productions, including the creation of event pages and tickets and facilitating ticket sales, refunds, and customer service; hire and oversee student workers to support events and productions
• Manage campus access process for all ticket-holders and other guests
• Coordinate with Events Management, Facilities, CARES, and other cross campus teams to ensure smooth planning and execution of events and performances
• Manage audience movement and safety at performances, maintaining fire safety certification
• Serve as a primary on-site point of contact for events
• Support post-performance receptions
• Publicity
• Support publicity for productions, including the management of community engagement lists, in direct coordination with Barnard Communications
• Assist Senior Associate Director of Operations to create and implement systems for streamlining communications across theatrical venues on campus
• Coordinate the production of marketing and other collateral materials with Barnard Communications as appropriate
• Arrange for the archiving of production photos and videography, liaising with appropriate stakeholders

Preferred Qualifications

• Bachelor’s degree in theatre, event production and management, non-profit management or similar field
• Experience working at college or university
• Knowledge of at least one area of technical theatre (i.e. sound, lighting, etc.)

Skills and Abilities

Strong time management and task prioritization Excellent written and verbal communication Experience working with and aptitude for learning new software programs, including but not limited to ECT products, QLab, Google Suite, Microsoft Office Suite, Adobe platforms Positive and professional demeanor while working in a high volume and high energy environment under competing deadlines Commitment to becoming an engaged member of an academic institution and supporting the work of faculty, students, staff, and the broader Barnard community |Salary: $70,000 $76,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Company: Barnard College Time Type: Full time Barnard is an intellectually stimulating, diverse college community of approximately 800 full- and part-time faculty and staff dedicated to providing an extraordinary educational environment for our 2,600 students. Whether you are a current or potential Barnard employee, the Office of Human Resources is here to provide you with clear and accurate information and the best possible service. We hope that you find the site useful and will feel free to email any of the HR staff directly with questions or suggestions. We look forward to working with you.