Theatre & Performance Administrative Coordinator (Hybrid)

William & Mary; Williamsburg (VA); Hybrid; USD 40,500 - 49,500; Full time

Job summary

William & Mary’s Department of Theatre and Performance invites qualified applicants for the position of Administrative Coordinator. This role provides broad administrative and programmatic support to the department, handling mail, packages, scheduling, travel, procurement, and personnel services with careful attention to policy compliance.

The successful candidate will serve as the first point of contact, support the chair and faculty, and help coordinate events, meetings, and communications

Qualifications

• High school graduate or equivalent.
• Working knowledge of general office practices and procedures.
• Proficient in Microsoft Office: Word, Excel, PowerPoint, Outlook.
• Familiarity with procurement & purchasing policies and procedures.
• Ability to learn and work with procurement and travel systems.

Responsibilities

• Provide administrative support for the department chair, faculty and office.
• Serve as first point of contact for visitors, students and faculty.
• Coordinate travel arrangements for faculty, students, field trips, guests and artists.
• Liaise with Accounts Payable, Dean’s Office, Procurement and Financial Aid to facilitate transactions.
• Assist with course scheduling, registration and faculty recruitment/hiring processes.
• Provide records management and maintain compliance with retention guidelines.
• Prepare vouchers, travel authorizations and expense reimbursements as needed.
• Verify I-9 employment eligibility.

Skills

Customer service

Communication skills

Organization

Attention to detail

Problem solving

Education

Bachelor’s degree or equivalent

High school diploma or equivalent

Tools

Banner

Workday

Qlik

BuyW&M

Chrome River

Job description

William & Mary’s Department of Theatre and Performance invites qualified applicants for the position of Administrative Coordinator. This role provides broad administrative and programmatic support to the department, handling mail, packages, scheduling, travel, procurement, and personnel services with careful attention to policy compliance.

The successful candidate will serve as the first point of contact, support the chair and faculty, and help coordinate events, meetings, and communications