Academic Administrative & Fiscal Coordinator

William & Mary and the Virginia Institute of Marine Science; Goodwell (OK); On-site; USD 42,000 - 48,000; Full time

Job summary

William & Mary’s Economics Department invites applications for an Administrative & Fiscal Coordinator who will support students, staff, and faculty. Under the Department Chair, the role manages administrative and financial tasks for ~30 faculty members and students, leveraging fiscal administration and office operations to advance unit goals.

The position includes a variety of duties across budgeting, procurement, events, and personnel services, with occasional overtime and a non-exempt

Qualifications

• High school diploma or equivalent.
• Familiar with administrative and business practices including customer-service techniques.
• Working knowledge of basic accounting principles and fiscal administration including tracking expenditures.
• Working knowledge of procurement and purchasing policies and procedures.
• Proficiency with Word, Excel, and Outlook.
• Ability to learn and work with procurement, travel, and fiscal reporting systems (e.g., Banner, Qlik, Workday, buyW&M, Chrome River).
• Strong communication and interpersonal skills for diverse populations.
• Ability to interpret and apply organizational policies with state and federal guidelines.
• Detail-oriented with the ability to balance multiple priorities.

Responsibilities

• Provide fiscal and administrative support for leaders and faculty, including travel reimbursements and payments.
• Balance monthly expenditures against budgets and assist in planning using financial reviews.
• Handle procurement for equipment and services and coordinate inventory.
• Support event planning, logistics, and faculty personnel services.
• Ensure compliance with policies during merit reviews, promotions, and tenure processes.
• Monitor budget tracking and communicate policy changes to staff.
• Oversee hiring of student assistants and approve timesheets in a timely manner.

Skills

Customer service

Accounting basics

Procurement knowledge

MS Office proficiency

Policy interpretation

Interpersonal skills

Time management

Learning new systems

Education

High school diploma or equivalent

Tools

Banner

Qlik

Workday

buyW&M

Chrome River

Job description

William & Mary’s Economics Department invites applications for an Administrative & Fiscal Coordinator who will support students, staff, and faculty. Under the Department Chair, the role manages administrative and financial tasks for ~30 faculty members and students, leveraging fiscal administration and office operations to advance unit goals.

The position includes a variety of duties across budgeting, procurement, events, and personnel services, with occasional overtime and a non-exempt