Academic Finance & Administration Coordinator

WM001 William & Mary; United States; On-site; USD 29,000 - 48,000; Full time

Job summary

William & Mary’s Economics Department is seeking an Administrative & Fiscal Coordinator to support students, staff, and faculty. Under the Chair's supervision, you will manage administrative and financial needs for ~30 faculty members and assist in budget planning and procurement processes.

Responsibilities include processing travel reimbursements, maintaining financial records, coordinating equipment purchases, and supporting merit reviews and personnel services for faculty.

Qualifications

• High school diploma or equivalent education, training, and/or experience.
• Familiar with administrative and business practices including customer-service techniques.
• Working knowledge of basic accounting principles and fiscal administration including tracking and projecting expenditures.
• Working knowledge of procurement and purchasing policies and procedures.
• Proficiency in Microsoft Office: Word, Excel, and Outlook.
• Ability to learn and work effectively with productivity systems (e.g. Banner, Qlik, Workday, buyW&M, Chrome River).

Responsibilities

• Provide fiscal and administrative support for the Chair, Associate Chair, faculty, and office to include accurate processing of travel reimbursements, payments, and scholarships.
• Manage department indexes by verifying accounting entries, balancing monthly expenditures against the budget, maintain tracking spreadsheets, and assist in budget planning with financial review of resources.
• Facilitate transactions for procurement of equipment and services and serve as the department’s equipment inventory coordinator.
• Assist with event planning and logistics throughout the year.
• Provide administrative and faculty personnel services including processes for merit review, promotion and tenure while ensuring compliance with policies and procedures.
• Oversee hiring of student assistants and ensure timesheets are completed and approved.

Skills

Customer service

Accounting basics

MS Office

Education

High school diploma

Tools

Banner

Qlik

Workday

Chrome River

Job description

William & Mary’s Economics Department is seeking an Administrative & Fiscal Coordinator to support students, staff, and faculty. Under the Chair's supervision, you will manage administrative and financial needs for ~30 faculty members and assist in budget planning and procurement processes.

Responsibilities include processing travel reimbursements, maintaining financial records, coordinating equipment purchases, and supporting merit reviews and personnel services for faculty.