Theatre GM Assistant: Dynamic Production Support

Playbill, Inc.; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

LDK Productions, a boutique theatrical general management and producing firm, seeks an energetic General Management Assistant for an immediate start. This full-time position will support the GM team across multiple productions, handling calendars, front desk duties, and office operations.

The ideal candidate is collaborative, highly organized, and able to multitask in a fast-paced environment. Strong communication, discretion, and willingness to work nights and weekends are essential for this

Qualifications

• Collaborative, in-person environment with a positive attitude.
• Excellent organizational and time management skills.
• Willingness to jump in to high-priority tasks and stay flexible.
• Proficiency in Microsoft Office and Google Suite.
• Strong written and verbal communication skills.
• High attention to detail and ability to multitask in a fast-paced setting.
• Proactive problem solver with calm, professional demeanor.
• Able to remain flexible under pressure and work after hours for events.
• College degree or equivalent preferred.
• Ability to lift 25 lbs.

Responsibilities

• Schedule meetings and manage multiple calendars.
• Maintain a professional, safe, and inviting office environment.
• Greet visitors at the front desk and direct to staff.
• Keep office organized and stocked; manage supplies and mailing needs.
• Assist with invoicing and financial reports.
• Support office operations and procurement planning.
• Prepare production paperwork to meet union guidelines.
• Oversee in-house studios schedule and maintenance.
• Attend meetings, take notes, and relay points to GM team.
• Coordinate venues, housing, catering for productions.
• Assist with opening nights, ticket coordination, and gifts.

Skills

Positive attitude

Organizational skills

Time management

Strong written/verbal communication

Multitasking

Problem solving

Calm under pressure

Event coordination

Flexibility

Lift 25 lbs

Education

College degree or equivalent preferred

Tools

Microsoft Office

Google Suite

Job description

LDK Productions, a boutique theatrical general management and producing firm, seeks an energetic General Management Assistant for an immediate start. This full-time position will support the GM team across multiple productions, handling calendars, front desk duties, and office operations.

The ideal candidate is collaborative, highly organized, and able to multitask in a fast-paced environment. Strong communication, discretion, and willingness to work nights and weekends are essential for this