Company & Assistant Production Manager

ArtPride New Jersey; New Brunswick (NJ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

HRA

Paid parking near the theater

401(k) retirement plan

Paid time off

Fridays off in summer

Two weeks off (July & December)

Job summary

George Street Playhouse seeks an Assistant/Company Manager to support production operations, housing and travel logistics for main stage productions, select programs, and the Gala. The role collaborates with the Production & Operations Manager to ensure timely, cost-conscious execution and strong hospitality for artists and staff.

Responsibilities include managing contracts, equity paperwork, and hospitality plans, while coordinating cross-departmental logistics and events, including the annual

Qualifications

• 1-3 years' experience in theater production or operations.
• Valid driver’s license and reliable transportation.
• Ability to lift and carry up to 40 lbs.
• Willing to drive and travel across NJ, NY and PA.
• Strong communication and discretion.

Responsibilities

• Support the Production & Operations Manager in housing, travel, and hospitality planning for all productions.
• Prepare and manage contracts, envelopes, and equity paperwork for actors and stage managers.
• Develop housing and travel plans within production budgets; manage hotel agreements.
• Coordinate artist transport and accompany artists as needed.
• Maintain and manage the company apartment and shopping/errands for guests.

Skills

Communication

Budgeting

Event coordination

Payroll

Administration

Driving

Microsoft Office

Tools

Microsoft Office

Basecamp

Job description

The Company & Assistant Production Manager is an integral member of the Production Department, supporting both the logistical and operational needs of the organization across all productions and programs. As Company Manager, this position ensures all housing, transportation, and hospitality needs of the company are met, playing a central role in welcoming and supporting artists and personnel across all main stage productions, GSP Selects programs, and the annual Gala. As Assistant Production Manager, this position supports the Production & Operations Manager in the timely and fiscally responsible realization of all GSP main stage productions, GSP Selects programs, educational programs, workshops and classes, and the annual Gala.

Duties and Responsibilities

Company Management

• Externally, assists the Production & Operations Manager in representing George Street Playhouse as a point of contact for the creative team of each production, including but not limited to actors, directors/choreographers, designers, music directors, musicians, stage management staff and fight directors. Internally, the Company Manager assists the Production & Operations Manager by providing support (including but not limited to administrative, set up/break down, shopping or errands) during pre-production, rehearsals, tech rehearsals and the run of each production.
• Responsible for the accurate and timely preparation, distribution, and collection of all Actors’ Equity Association contracts, cover sheets, riders, and other paperwork for all Actors and Stage Managers. Participates in and presents appropriate materials during “Equity Business” meetings for each production, including Welcome Packets with up-to-date information for each guest artist.
• Responsible for the development and execution of housing and travel plans for all company members, working within the budget for each production/project (including the annual Gala benefit), and serves as the primary contact for all housing and hotel agreements.
• Responsible for picking up and delivering artists to and from transportation terminals and hotels when needed and assisting artists with shopping and errands as necessary.
• Responsible for coordinating the upkeep and usage of GSP’s apartment, ensuring it has been cleaned and all contents are maintained and in good condition prior to the arrival of each new guest, stocking groceries or other consumable items as needed, and seeking potential sublease tenants between production seasons.
• Is responsible for developing and executing a hospitality plan for tech of each production/project (including annual gala benefit). This may or may not include working on hospitality in partnership with NBPAC Hospitality to ensure timing, set up, delivery, clean up and dietary needs are met for all company meals depending on location of the meals.
• Is responsible for coordinating hospitality and other event needs for all meet and greets, closing performance receptions, staff lunches, board meetings, and other special company events.
• The Company Manager is responsible for the administration of all Company Management supplies and equipment. In coordination with other members of the production office, the Company Manager should strategize storage plans for items large and small either in the office or off site.
• Coordinates all business-sponsored travel, housing, and hospitality arrangements for staff members and other meetings and activities as needed.
• Develops partnership relationships with vendors (such as hotels, car service agencies, restaurants) as agreed upon with the Production & Operations Manager, Artistic Producer, or Executive Director.
• Responsible for tracking all hospitality, travel and housing related expenses, and processing all invoices and Purchase Orders with the GSP Business Office in a timely manner.
• Supports the Production & Operations Manager with all activities related to the Annual Gala Benefit, helping to ensure seamless operations on the day of the event.
• Arrange and transport personnel to medical appointments when necessary.
• Arrange and transport personnel to medical physicians when necessary.
• Facilitate the rehearsal and pre-production needs by assisting Stage Management, in the purchasing, delivery, and set up of hospitality supplies.

Assistant Production Management

• Assists the Production & Operations Manager in tracking all department expenses, including labor, and processing all invoices and check requests with the GSP Business Office in a timely manner.
• Supports Production & Operations Manager in the weekly calculation, tracking, and completion of payroll/timesheets and paid time off for all production staff and over hire.
• Responsible for the timely reconciliation of expense reports and credit card purchases as submitted by the Costume Shop Manager and Props Supervisor, and other production departments.
• Assists the Production & Operations Manager with preparations for monthly budget reviews with Executive and Director of Finance.
• Responsible for attending and recording minutes at all Production Meetings.
• Assists the Production & Operations Manager in the execution and tracking the completion of all Designer, Creative Team, and Run Crew, contracts as requested by the Production & Operations Manager.
• Assists in the execution of seasonal calendars, production contact sheets, and the setting up production Basecamp folders for all productions.
• Assists in coordinating cross-departmental logistics to support the Annual Gala Benefit and other special organizational events.
• Assists the Production & Operations Manager with the purchasing, maintenance and scheduling of all GSP company vehicles

Requirements

QUALIFICATIONS

• 1-3 years' experience working in theater in production, operations, or related field
• Experience driving cargo and/or passenger vans a plus
• Excellent communication and interpersonal skills; ability and willingness to always exercise professional courtesy and discretion, and maintain confidentiality as required
• Knowledge of theatrical labor unions, contracts, and payroll practices preferred
• Strong computer skills, preferably including Microsoft Office products (Excel, Outlook, Teams, & Word)
• Strong attention to detail, flexibility, and resourcefulness
• Comfortable making decisions independently while knowing when to seek support
• Self-motivated and reliable, with a track record of seeing projects through to completion

JOB REQUIREMENTS

• A valid driver’s license
• Must be able to lift and carry up to 40lbs
• Must be willing to drive and/or travel via public transit throughout NJ, NY and PA
• Availability for late nights and weekends during tech weeks, preview periods, opening nights, and the annual Gala benefit

WORK HOURS

The standard office schedule is Monday - Friday, 10:00 AM - 6:00 PM. Regular attendance is expected at all company “Meet and Greet” events and other company sponsored events as applicable.

BENEFITS

• 80% employer-paid health insurance (medical, dental, vision)
• Health Reimbursement Arrangement (HRA)
• Paid parking near the theater
• 401(k) retirement plan
• Paid time off
• Fridays off in summer
• Two company scheduled paid weeks off; one in July and another in December

Additional perks are designed to support work-life balance and foster a thriving team culture.

George Street Playhouse is an equal opportunity employer. We value a diverse workforce and an inclusive culture. GSP encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristic protected by applicable law. Candidates from historically underrepresented backgrounds are strongly encouraged to apply.

$50,000 - $60,000 annually, plus benefits.