Theatre Admin & Operations Support

Jersey Opera House; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

Jersey Opera House is seeking an Admin Assistant to provide reliable, organised support across the theatre, helping multiple departments run smoothly and ensuring information is managed efficiently.

The role requires strong organisational skills, high accuracy, and the ability to prioritise competing tasks while working both independently and as part of a team in a busy arts organisation.

Qualifications

• Good organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Good written and verbal skills.
• Ability to prioritise tasks and manage deadlines.
• Confident using Microsoft Teams, Excel, Word and email.
• Ability to work independently while also being a collaborative team member.
• A professional, friendly and helpful approach.
• Willingness to learn and adapt to different departments, systems and way of working.
• Desirable: Previous administrative experience in arts or customer-facing enviroment.
• Desirable: Experience with databases or spreadsheets.
• Desirable: Interest in theatre and the arts.

Responsibilities

• Provide day-to-day administrative support to one or more departments across the theatre.
• Support the development of efficient and effective administrative systems.
• Maintain accurate records, databases, spreadsheets, filing systems and other administrative documents.
• Prepare documents, letters, reports and other materials as required.
• Process routine correspondence, forms, and other administrative paperwork.
• Record minutes and maintain an accurate log of actions arising from meetings.
• Respond to routine enquiries by email, telephone and in person, directing queries to the appropriate staff.
• Communicate professionally with colleagues, artists, freelancers, suppliers and the public.
• Provide cover and general administrative support to other teams when required.
• Follow theatre policies including data protection and confidentiality.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

Time management

Teamwork

Confidential handling

Adaptability

Tools

Microsoft Teams

Excel

Word

Email

Job description

Jersey Opera House is seeking an Admin Assistant to provide reliable, organised support across the theatre, helping multiple departments run smoothly and ensuring information is managed efficiently.

The role requires strong organisational skills, high accuracy, and the ability to prioritise competing tasks while working both independently and as part of a team in a busy arts organisation.