Receptionist - Temporary - 5-7 weeks

Gen II Fund Services; United States; Remote; USD 30,000 - 40,000; Full time

Job summary

Gen II Fund Services in Jersey is seeking a temporary Receptionist to ensure a smooth, professional front-of-house for the Jersey office. You will be the first point of contact for visitors, clients and callers while supporting day-to-day administration and facilities needs.

This in-office role runs 8:30am to 5pm, balancing welcoming reception duties with light office tasks such as mail handling, meeting room bookings and document filing to keep the workplace efficient and client-focused.

Qualifications

• Excellent interpersonal and communication abilities.
• Strong organisational skills and attention to detail.
• Ability to multitask and remain calm under pressure.
• Clear telephone manner and professional client handling.
• Proficiency with Microsoft Office and general office equipment.

Responsibilities

• Act as the first point of contact for GEN II Jersey, welcoming guests and greeting visitors professionally.
• Manage the reception area daily to ensure it is presentable and welcoming.
• Handle incoming calls via the group number, redirecting and taking messages as required.
• Coordinate reception activities including meeting room bookings and visitor access.
• Maintain a visitor log and manage passes or security procedures as needed.
• Support office facilities operations, including meeting rooms, flexible spaces and common areas.
• Assist with inbound/outbound mail and courier deliveries.
• Provide general administrative support to the wider office team, including filing and ad hoc tasks.

Skills

Interpersonal skills

Organisational skills

Multitasking

Phone etiquette

Client service

Communication skills

Education

GCSE English Language

Tools

Microsoft Office

Office equipment

Job description

What's the role?

We're looking for a temporary Receptionist to ensure the smooth and professional operation of the Jersey office. You will act as the first point of contact for visitors, clients and callers while also supporting the day-to-day administrative and facilities needs of the office. This hybrid role combines key reception duties with office administration responsibilities to maintain a welcoming and efficient workplace environment.

What you’ll be doing

• Act as the first point of contact for GEN II, welcoming guests and greeting all visitors professionally.
• Manage the reception area on a daily basis, ensuring it is always presentable and welcoming.
• Handle all incoming calls received via the group number, redirecting them appropriately and taking messages as required.
• Coordinate reception activities, including meeting room bookings and visitor access.
• Maintain a visitor log and manage visitor passes or security procedures as needed.
• Support the smooth operation of the GEN II Jersey office facilities, including meeting rooms, flexible working spaces, and common areas.
• Assist with the distribution and collection of inbound and outbound mail and courier deliveries.
• Provide administrative support to the wider office team as required, including document handling, filing, and ad hoc tasks.

The ideal background for this role

• GCSEs in English Language
• Previous experience in a receptionist, office administrator, or front-of-house role is preferred
• Excellent interpersonal and communication skills
• Strong organisational skills and attention to detail
• Proficient in Microsoft Office and general office equipment
• Ability to multitask and remain calm under pressure
• Clear telephone manner
• Strong commitment to client service excellence

Role location & unique requirements

This role requires a full-time (8:30am to 5pm) in-office working schedule, based in our Jersey office.