Admin Assistant

Jersey Opera House; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

Jersey Opera House is seeking an Admin Assistant to provide reliable, organised support across the theatre, helping multiple departments run smoothly and ensuring information is managed efficiently.

The role requires strong organisational skills, high accuracy, and the ability to prioritise competing tasks while working both independently and as part of a team in a busy arts organisation.

Qualifications

• Good organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Good written and verbal skills.
• Ability to prioritise tasks and manage deadlines.
• Confident using Microsoft Teams, Excel, Word and email.
• Ability to work independently while also being a collaborative team member.
• A professional, friendly and helpful approach.
• Willingness to learn and adapt to different departments, systems and way of working.
• Desirable: Previous administrative experience in arts or customer-facing enviroment.
• Desirable: Experience with databases or spreadsheets.
• Desirable: Interest in theatre and the arts.

Responsibilities

• Provide day-to-day administrative support to one or more departments across the theatre.
• Support the development of efficient and effective administrative systems.
• Maintain accurate records, databases, spreadsheets, filing systems and other administrative documents.
• Prepare documents, letters, reports and other materials as required.
• Process routine correspondence, forms, and other administrative paperwork.
• Record minutes and maintain an accurate log of actions arising from meetings.
• Respond to routine enquiries by email, telephone and in person, directing queries to the appropriate staff.
• Communicate professionally with colleagues, artists, freelancers, suppliers and the public.
• Provide cover and general administrative support to other teams when required.
• Follow theatre policies including data protection and confidentiality.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

Time management

Teamwork

Confidential handling

Adaptability

Tools

Microsoft Teams

Excel

Word

Email

Job description

About Us » Careers

Admin Assistant

Job Title: Admin Assistant (Full or Part time**)

Reports To: Head of Department (tbc)

Job Purpose

The Admin Assist provides reliable and organised administrative support across the theatre, helping departments to run efficiently and ensuring that day-to-day tasks, information and communications are managed effectively. This is a varied role that will work across different teams and projects, providing practical administrative support as required. The successful candidate will be organised, approachable and able to manage competing priorities while maintaining a high level of accuracy and professionalism. We are looking for someone who is organised, dependable and proactive, with a positive attitude and a willingness to get involved. You will be comfortable working with different people and teams and able to adapt your approach according to the needs of the department you are supporting. You do not need to have extensive theatre experience for this role. We are particularly interested in transferable administrative skills, a willingness to learn and an enthusiasm for working in a busy theatre environment.

Full-time and Part time

We are offering both full-time and part-time Administrator roles. Full-time roles would work across several departments – e.g. Creative Programmes and Technical & Production or Customer Experience and Fundraising & Communications. In your covering letter, please feel free to state which department interests you.

Key Responsibilities

General Administration

• Provide day-today administrative support to one or more departments across the theatre.
• Support the development of efficient and effective administrative systems
• Maintain accurate records, databases, spreadsheets, filing systems and other administrative documents.
• Prepare documents, letters, reports and other materials as required.
• Process routine correspondence, forms, and other administrative paperwork.
• Support the organisation and maintenance of Shared folder, online systems and department records.
• Record minutes and maintain an accurate log of actions arising from meetings.

Communication

• Respond to routine enquiries by email, telephone and in person, directing queries to the appropriate member of staff when necessary.
• Communicate professionally with colleagues, artists, freelancers, suppliers, partners and members of the public.
• Assist with distributing information and communications internally and externally.

Departmental and Theatre Support

• Provide cover and general administrative support to other teams when required.
• Assist with research and information gathering.

Other Duties

• Work collaboratively with colleagues across the organisation and contribute to a positive working environment.
• Follow theatre policies and procedures, including those related to health and safety, data protection and confidentially.
• Undertake other reasonable duties consistent with the role and level of responsibility.

Person Specification

Essential

• Good Organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Good written and verbal skills.
• Ability to prioritise tasks and manage competing deadlines.
• Confident using Microsoft Teams, Excel, Word and other similar tools, including email.
• Ability to work independently while also being a collaborative team member.
• A professional, friendly and helpful approach.
• Ability to handle confidential information appropriately.
• Willingness to learn and adapt to different departments, systems and way of working.

Desirable

• Previous administrative experience, ideally within an art, cultural, entertainment or customer-facing environment.
• Experience of working with databases, spreadsheets or other administrative systems.
• An interest in theatre and the arts.
• Experience of supporting events, projects or busy operational environments

Key Competencies

• Excellent organisational skills
• Problem-solving
• IT Skills
• Attention to detail
• Time management
• Teamwork and collaboration
• Customer focus
• Adaptability and flexibility

Applications close 5pm on Friday 30 October 2026.