TES Administrative Support Associate

Auburn; Auburn (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Auburn University is seeking a TES Admin Support Associate to provide administrative, financial, and general clerical support within Temporary Employment Services.

TES coordinates on-campus temporary staffing and supports departments, faculty, and students with a range of clerical and financial tasks in a higher education setting.

Qualifications

• High school diploma or equivalent plus 2 years of experience, or an associate's/bachelor's degree.
• Experience in clerical or administrative support services.
• Knowledge of office rules and procedures.
• Ability to support budgeting and financial tasks.

Responsibilities

• Performs a mix of administrative tasks: data gathering, filing, calendar management, event scheduling, and purchasing supplies.
• Provides budgeting, tracking, payroll processing, travel/expense voucher processing and other accounting tasks.
• Coordinates approvals, ordering, and invoice payments; advises staff on policies.
• Acts as a point of contact to departments, students, and vendors.
• May assist with HR admin, reports, or complex projects.
• Performs other duties as assigned.

Skills

Clerical experience

Budgeting basics

Data management

Communication skills

Education

High school diploma or equivalent + 2 years experience

Associate’s degree

Bachelor’s degree

Job description

Overview

Auburn Human Resources is excited to begin the search for a TES Admin Support Associate to provide administrative, financial, and general clerical support within an administrative department or program with responsibility for a broad variety of office support duties and tasks.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

Responsibilities

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Coordinates approvals, ordering, and invoice payments for the department. Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.
• May perform other duties as assigned

Qualifications

• High school diploma or equivalent plus 2 years of experience OR
• Associate’s degree OR
• Bachelor’s degree

Scope of Experience:

Experience in clerical or administrative support services.

Minimum Knowledge, Skills, and Abilities

Knowledge of office rules, procedures and operations that require previous training and experience to perform.

Why Work at Auburn?

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.