TES Administrative Assistant

Auburn University; Auburn (AL); On-site; USD 32,000 - 40,000; Full time

Job summary

Auburn University seeks a TES Administrative Assistant to provide varied administrative and technical support to an administrative department. This Temporary Employment Services role helps Auburn University manage staffing needs and support campus operations.

The position requires strong written and interpersonal communication, proficiency with Microsoft Office, and the ability to manage multiple tasks while working as part of a team. It may involve budget coordination and event logistics.

Qualifications

• High school diploma or equivalent and 1 year of administrative, office support, or customer service experience.
• OR Associate's degree
• OR Bachelor's degree

Responsibilities

• Performs clerical duties such as data gathering, filing, calendar management, and event scheduling.
• Provides budget preparation, payroll processing, travel/expense voucher processing, and other accounting tasks.
• Manipulates and prepares data and reports using a computer.
• May assist with budget coordination, HR administration, reporting, documents, and coordinating complex projects or events.
• May perform other duties as assigned.

Skills

Written and interpersonal

Microsoft Office

Teamwork

Organizational skills

Independent work

Event coordination

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Banner

TigerBuy

Canva

Job description

Overview

The McCrary Institute for Cyber and Critical Infrastructure Security at Auburn University seeks a TES Administrative Assistant. This position will provide varied levels of administrative and technical support to an administrative department.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.

TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus.

Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU students are not eligible for TES.

Responsibilities

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies.
• Provides budget preparation, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), preparation of reports, documents, and presentations, or coordination of complex projects or events.
• May perform other duties as assigned.

Qualifications

• High school diploma or equivalent and 1 year of administrative, office support, or customer service experience
• OR Associate's degree
• OR Bachelor's degree

Desired Qualifications

• Banner
• TigerBuy
• Canva or equivalent

Minimum Knowledge, Skills, and Abilities

• The position requires excellent written and interpersonal communication skills.
• Proficient in Microsoft Office software (Word, Excel, Outlook, etc.).
• The ability to work basic office equipment, and the ability to work as part of a team.
• Strong organizational skills and ability to manage multiple tasks and meet deadlines.
• Ability to work independently while supporting a team in a professional office environment.
• Ability to assist with event coordination, supply management, and general administrative support task.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.