Temporary Worker - Administrative Assistant

Cypress-Fairbanks ISD; Houston (TX); On-site; USD 54,443,000 - 61,992,000; Full time

Job summary

Cypress-Fairbanks ISD in Houston, TX is seeking an experienced administrative professional to support Technology Directors and the Technology Department. The role emphasizes data entry, scheduling, procurement coordination, and confidential records handling.

You will manage communications, facilitate hiring and onboarding via the TED system, organize meetings, and provide frontline service to internal and external stakeholders. A solid high school diploma and 3–5 years' experience are required.

Qualifications

• Minimum 3–5 years of administrative or executive support experience.
• Experience in technology or education environment preferred.

Responsibilities

• Provide administrative and telephone support to the director and department.
• Manage and maintain departmental communications and announcements.
• Assist with data entry for purchasing, budget codes, and campus coordination.
• Coordinate calendars, agendas, schedules, and room arrangements.
• Prepare correspondence and perform office tasks for Technology Department.
• Process purchase orders, invoices, and maintain purchase logs.
• Assist with hiring via TED; prescreening and interviews scheduling.
• Assist onboarding: account setup, badges, furniture/equipment ordering.
• Order and maintain department supplies and inventory.
• Deliver exceptional customer service; ensure compliance with laws and policies.
• Perform additional duties as assigned.

Skills

PC proficiency

MS Office

Multitasking

Confidentiality

Tech savviness

Critical thinking

Communication

Professional demeanor

Education

High school diploma or GED

Business/related degree preferred

Tools

Applicant Tracking System (TED)

Job description

PRIMARY PURPOSE:

Support the needs of Technology Directors

Qualifications

• High school diploma or GED equivalent is required; associate or bachelor’s degree in business administration or a related field is a plus.
• Minimum of 3–5 years of administrative or executive support experience, preferably in a technology or education environment.

Special Knowledge/Skills

• Proficiency required in operating a personal computer
• Proficient in Microsoft Office Suite such as Word, PowerPoint, and Excel
• Self-motivated, demonstrated ability to work under pressure, handle multiple tasks, prioritize necessary actions, and work collaboratively
• Maintain a high level of integrity regarding work with confidential records
• Possess a strong understanding of appropriate leading-edge technologies.
• Must be a critical thinker with strong problem-solving skills.
• Strong organizational, written, and oral communication, and interpersonal skills.
• Ability to demonstrate a professional appearance and attitude, maintain confidentiality, and abide by the policies of the Cypress Fairbanks Independent School District.

Salary

$19.00/hr

Major Responsibilities And Duties

• Provide administrative and telephone support to the director and department staff as needed.
• Manage and maintain departmental communications, including news updates and announcements.
• Assist the Technology Department with data entry related to third‑party purchasing, database maintenance, hardware and software requests, installation requests, budget codes, and coordination with campuses for order processing.
• Coordinate and organize department calendars, meeting agendas, schedules, and room arrangements for Technology staff meetings.
• Prepare and manage correspondence for Directors; perform general office tasks such as drafting memos and letters, filing, answering calls, taking messages, copying, and faxing for the Technology Department.
• Process purchases orders, including matching invoices and packing slips, preparing and copying purchase documents, and maintaining a purchase request log or database.
• Assist with the hiring process by creating and submitting job requisitions through the Applicant Tracking System (TED), conducting applicant prescreening, scheduling interviews, communicating with candidates (both directly and through TED), preparing applicant packets for interview panels, and reserving interview rooms.
• Assist with the onboarding of new hires by coordinating account setup, providing access to required systems, issuing badges, parking tags, keys, and alarm codes, and facilitating the ordering of furniture and/or equipment.
• Order and maintain department supplies; oversee distribution, organization, and inventory.
• Deliver exceptional customer service to internal and external stakeholders.
• Ensure compliance with federal and state laws, State Board of Education rules, and local board policies.
• Perform additional duties as assigned.

Supervisory Responsibilities

• None

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Work with frequent interruptions, maintain emotional control under stress
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Terms Of Employment

This is a temporary assignment. The length of the temporary assignment will be determined based on project needs.

NOTE

Are you a member of the Teacher Retirement System(TRS)? If so, please contact TRS at 1-800-223-8778 before applying for this opportunity.

Notice to TRS Retirees

Depending on your individual date of retirement, you may have restrictions on the number of hours allowed to work each month without loss of annuity and incurring payroll and/or TRS Care surcharges. Therefore, we are advising that all retirees contact TRS to discuss their individual restrictions, if any, in order to make good decisions prior to accepting any position with CFISD. It is ultimately the responsibility of each retiree to be aware of his/her status to prevent any loss of funds.