Office Clerk-Career & Technical Education

Lower-Pioneer-Valley-Educational-Collaborative; West Springfield (MA); On-site; USD 46,000 - 63,000; Full time

Job summary

Lower Pioneer Valley Educational Collaborative in West Springfield, MA is seeking an Office Clerk for Career and Technical Education. This 260-day role provides administrative support to the CTE department, handling records, attendance, scheduling, data entry, and communications to staff and families.

The ideal candidate will have 3–5 years of secretarial experience, proficiency with Microsoft Office, strong proofreading skills, and a professional approach in a busy school setting.

Qualifications

• High school diploma or equivalent required.
• Three to five years of secretarial/administrative office experience preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent proofreading and organizational skills; strong communication abilities.

Responsibilities

• Provide administrative and clerical support to the Career and Technical Education department.
• Manage attendance, records, scheduling, and communications.
• Serve as receptionist and handle calls, messages, and directing inquiries.
• Input data into student information systems and prepare reports.
• Support staff and administration with meetings, materials, and daily tasks.

Skills

Microsoft Office

Proofreading

Organization

Customer service

Communication

Education

High school diploma or equivalent

High School/Trade School degree preferred

Tools

Word

Excel

Outlook

PowerPoint

Job description

Office Clerk-Career and Technical Education

Lower Pioneer Valley Educational Collaborative - West Springfield, Massachusetts Open in Google Maps

Job Details

Job ID: 5916515
Application Deadline: Posted until filled
Posted: Sep 04, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

The Office Clerk for Career and Technical Education is a 260-day position that provides administrative
and clerical support to the Career and Technical Education department. The position manages office
records, attendance, correspondence, scheduling, supplies, data entry, and communications, and
supports students, families, staff, and administrators. The role requires strong organizational,
communication, computer, confidentiality, and customer service skills in a busy school environment.
1. Regular and punctual attendance.
2. To be present at the assigned workstation (bus duty, hall duty, etc.) at the designated time.
3. To distribute, collect, and submit all required paperwork for students and teachers promptly.
4. To participate in staff meetings and professional development activities and to be responsible for
attending other meetings that might be called after school hours by the Principal/Director and/or the
Executive Director.
5. To serve as a receptionist responsible for taking calls/messages and directing them to the appropriate parties.
6. To prepare or compose general correspondence, such as letters, notices, memoranda, schedules, and
reports, for the Administration of Career and Technical Education.
7. To accurately perform daily filing, copying, and faxing while maintaining confidentiality.
8. To maintain an accurate, organized filing system for the Administration of Career and Technical Education.
9. To input data into the student information system.
10. To assist office personnel with proofreading for clarity and accuracy.
11. Responsible for daily tracking of attendance and monitoring of student performance in accordance
with the Career and Technical Education Program’s daily Attendance Process.
12. To communicate student attendance by sending it to the school and to parents, guardians, or caregivers on a daily basis.
13. Organizing, copying, sorting, and arranging materials for meetings and programs.
14. Distributing mailings to parents, guardians, caregivers, staff, and students.
15. To monitor, maintain, and order all office supplies, including copy paper, toner, and consumables, in
accordance with policies and procedures.
16. To maintain current, up-to-date Contact Information listings.
17. To keep bulletin boards current and orderly, keep staff mailbox labels up to date, and produce and
maintain yearly conference room schedules.
18. To assist Career and Technical Education staff on a weekly basis with routine filing, typing, proofreading, copying, etc.
19. To stay current on specific job-entry skill requirements and evolving technologies in the industry
through appropriate professional development activities.
20. To consistently build positive relationships through positive interactions with students, peers, and
administration and to contribute to a healthy, accepting, and kind culture free from negativity and judgment.
21. To adhere to the LPVEC Staff Handbook, Policies and Procedures, and LPVEC Faculty Guidelines.
22. To perform all other duties as assigned by the Principal/Director, Supervisor, and/or Executive
Director. Position Type: Full-time
Salary: $45,503 to $62,730 Per Year

Job Requirements

• Three (3) to five (5) years of secretarial experience in an administrative office, preferably in a school setting.
  2. Computer literate with experience in Microsoft Office: Word, Excel, Outlook, and PowerPoint.
  3. Proficient in proofreading and organizational skills, with a flexible personality and an excellent telephone demeanor.
  4. Exceptional attention to detail.
  5. Sensitivity to confidential documents and privacy-related issues.
  6. Demonstrated ability to interact professionally with students, parents, guardians, caregivers, teachers, and school administrators and staff.
  7. Proven ability to relate to and work with a variety of constituencies, including but not limited to administrators, teachers, other school staff, parents/guardians/caregivers, students, visitors, and the community.
  8. Demonstrated ability to interact professionally with personnel from related businesses, industries, and public agencies.
  9. Excellent verbal and written communication skills, including the proven ability to communicate effectively with staff members, families, and students from diverse backgrounds and experiences.
  10. Ability to read, analyze, and interpret professional periodicals, journals, technical procedures, and government regulations.
  11. Possesses a good work record and attends work regularly.
  
  REQUIRED EDUCATION AND EXPERIENCE
  1. High school diploma or equivalent.
  2. Ability to work independently within established procedures and to apply knowledge of the Lower Pioneer Valley Educational Collaborative (LPVEC) departmental organization, programs, and goals to complete daily tasks.
  3. Comprehensive knowledge of the functions and operations of the Career and Technical Education Program and of the Lower Pioneer Valley Educational Collaborative (LPVEC).
  4. Professional interaction with staff, students, parents/guardians/caregivers, visitors, and the public in a manner that fosters respect and confidence in the LPVEC.
  5. Exceptional grammatical ability.
  6. The expertise to compose correspondence independently and to prepare reports in an articulate manner.
  7. The ability to understand and carry out complex oral and written instructions.
  8. Such alternatives to the above as the Board of Directors may deem appropriate and
  acceptable.
• At least 3 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Donald Jarvis , Director of Occupational Education
• 174 Brush Hill Avenue
• West Springfield, Massachusetts 01089
• Phone: [phone]
• Email: [e-mail]