Records Retention Specialist

IT Resources; Rocky Point (FL); On-site; USD 34,000 - 41,000; Full time

Job summary

IT Resources is seeking a Records Management & Courier Specialist in Tampa, FL for a 1-year contract. The role balances computer-based records work with hands-on courier duties, requiring strong organization and customer service skills.

You will maintain electronic and physical records, manage storage, and coordinate secure deliveries, with standard business hours and on-site work five days a week. This position emphasizes accuracy, safety, and teamwork within a small administrative services

Qualifications

• Strong computer skills with the ability to learn and support records management and other business systems.
• Excellent organization, attention to detail, communication, and customer-service skills.
• Ability to manage multiple priorities while accurately following records retention, security, compliance, and safety procedures.

Responsibilities

• Maintain electronic and physical records systems with accurate inventory, retention, retrieval, circulation, and disposition information.
• Process records entering inactive storage and ensure retention, security, and destruction procedures.
• Perform quality-control checks on documents, electronic images, and records metadata to maintain accuracy and integrity.
• Respond to internal records requests, verify appropriate access, retrieve information, re-file returned materials, and follow up on checked-out records.
• Provide guidance, troubleshooting support, and training to employees on records procedures, policies, retention schedules, and records management systems.
• Coordinate secure off-site deliveries and support the appropriate disposition of records and other media.
• Maintain activity statistics, records center supplies, and organized storage areas.
• Perform periodic courier services between business locations using a company-provided vehicle, securely transporting materials and interacting professionally with internal customers.
• Cross-train with teammates and provide backup support across records and administrative service functions.

Skills

Records management

Data entry

Customer service

Attention to detail

Communication

Safety compliance

Courier duties

Job description

Records Management & Courier Specialist

Join a collaborative administrative services team supporting records management, document storage, and courier operations. This 1-year contract role is ideal for someone who is organized, dependable, customer-focused, and comfortable balancing computer-based records work with hands‑on responsibilities.

Job Details

Pay Rate: $25-30/HR Location: Tampa, FL, on-site 5 days per week, Monday–Friday, 7:00 a.m.–3:00 p.m. Employment Type: 1-year contract

What You'll Do

Maintain electronic and physical records systems, including accurate inventory, retention, retrieval, circulation, and disposition information. Process records entering inactive storage and help ensure records are handled according to established retention, security, and destruction procedures. Perform quality-control checks on documents, electronic images, and records metadata to maintain accuracy and integrity. Respond to internal records requests, verify appropriate access, retrieve information, re-file returned materials, and follow up on checked-out records. Provide guidance, troubleshooting support, and training to employees on records procedures, policies, retention schedules, and records management systems. Coordinate secure off-site deliveries and support the appropriate disposition of records and other media. Maintain activity statistics, records center supplies, and organized storage areas. Perform periodic courier services between business locations using a company-provided vehicle, securely transporting materials and interacting professionally with internal customers. Cross-train with teammates and provide backup support across records and administrative service functions.

Job Requirements

Strong computer skills with the ability to learn and support records management and other business systems. Excellent organization, attention to detail, communication, and customer-service skills. Ability to manage multiple priorities while accurately following records retention, security, compliance, and safety procedures. Willingness and ability to lift, move, and organize records boxes and other materials as part of regular records center responsibilities. Ability to perform courier responsibilities using a company-provided vehicle, including secure material transport and efficient route planning. This role is well suited to someone who enjoys being part of a small, collaborative team and takes pride in providing reliable service. Success requires initiative, accountability, adaptability, attention to detail, and a strong commitment to safety and teamwork.