Records Management & Compliance Lead

Coast Dental; Tampa (FL); In loco; USD 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Coast Dental in Tampa, FL seeks a Records Manager to create and lead the company records management program for offsite records across about 90 locations. You will oversee retention, destruction, training, and audits, with direct collaboration to Compliance and senior leadership.

This role requires traveling in Florida and Georgia to retrieve records, supervising Records staff and Office Managers, and maintaining records inventories and databases.

Competenze

• Bachelor's degree or at least four years of related experience preferred.
• Experience with records management and retention procedures.
• Ability to train staff and supervise records personnel.
• Strong knowledge of state and federal regulations on records.
• Ability to drive to Coast Dental offices in FL/GA with a valid license.

Mansioni

• Develop and implement policies & procedures pertaining to record retention and destruction that conform to federal, state, and corporate policies.
• Develop and disseminate record retention guidelines annually to each business unit and Company employees.
• Train staff members and coordinate needed training with Learning Development teams on records management policies, records retention and records inventory.
• Periodically meet with corporate officers to include Vice Presidents, Legal, Human Resources and Finance, and Information Technology, to identify and review record retention requirements and plans for destruction of records for both on-site and off-site records.
• Present recommendations for records best practices for review and action.
• Exercise discretion and independent decision-making in oversight of the audit process for record destruction and maintains logs and related memorandum for destroyed records.
• Process and oversee records requests for off-site records maintenance and retrieval from dental centers and corporate office personnel.
• Administrative tasks include making copies, scanning documents, filing and similar projects.
• Coordinate Shred pickups for Corporate and all dental offices.
• Maintain and update Trouble Ticket reporting system and respond to Tickets for assistance with Records Management and Shred requests.
• Database and inventory administration of all Dental Records stored locally in our Records Warehouse

Conoscenze

Records management

Data entry

Organizational skills

Confidentiality

Multi-tasking

Formazione

Bachelor's degree or 4+ years related experience

Strumenti

Iron Mountain database

MS Word

MS Excel

MS Outlook

PowerPoint

Descrizione del lavoro

Coast Dental in Tampa, FL seeks a Records Manager to create and lead the company records management program for offsite records across about 90 locations. You will oversee retention, destruction, training, and audits, with direct collaboration to Compliance and senior leadership.

This role requires traveling in Florida and Georgia to retrieve records, supervising Records staff and Office Managers, and maintaining records inventories and databases.