Temporary Records Clerk -Temporary position

Jobvite, Inc.; United States; On-site; USD 21,000 - 30,000; Part time

Job summary

Jobvite, Inc. is seeking a part-time Temporary Records Clerk to support the records management department across approximately 90 locations. This role involves verifying documents, preparing files for archiving or exchange, and maintaining inventories in Excel or databases.

It also covers general admin tasks like copying, scanning, and filing, with a focus on accuracy and confidentiality. The position is a temporary assignment of 6 to 12 months, with potential to contribute to daily operations

Qualifications

• High School Diploma or GED preferred.
• 2 years’ data entry and inventory record keeping experience preferred.
• Proficient in MS Word, Outlook, and Excel.

Responsibilities

• Assist with daily tasks of records management for ~90 locations.
• Verify documents and prepare files for archiving or exchange.
• Maintain records inventory and data entry in Excel or databases.
• Respond to records requests and perform general administrative tasks (copying, scanning, filing).

Skills

MS Word

Outlook

Excel

Data entry

Typing

Time management

Attention to detail

Communication

Organizational skills

Confidentiality

Teamwork / independent work

Education

High School Diploma or GED

2 years data entry & inventory experience

Job description

Overview

The part-time Temporary Records Clerk is responsible for assisting with the daily tasks of the records management department of approximately 90 locations. This part-time position will be a temporary assignment for 6 to 12 months and will provide support necessary for daily operations in the company and affiliated dental centers. The position requirements include verifying documents, preparing files for archiving or exchange, maintaining records inventory process or file management system, and responding to records requests. Additional duties include general administrative tasks including copying, scanning, record keeping, and filing.

Essential Duties and Responsibilities

Records Management and Retention

• Maintains inventory control by checking in and entering incoming dental records box and file data into Excel or various databases for proper storage and tracking.
• Manually documenting records that have met retention guidelines prior to destruction.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities

• Highly proficient in MS Word, Outlook, and Excel.
• Strong data entry and keyboard typing skills.
• Strong time management and organizational skills are required.
• Attention to detail is required.
• General administrative proficiency is required.
• Ability to communicate orally and in writing.
• The ability to multi-task, manage, and prioritize several projects at one time is required.
• The ability to handle sensitive information and maintain strict confidentiality is required.
• The Ability to work alone as well as in groups.

Qualifications (Experience, Education, Licensure, Certification)

• High School Diploma or GED preferred.
• 2 years’ experience of data entry and inventory record keeping experience preferred.

Physical Demands

• Occasional lifting or moving heavy materials such as boxes of records or documents with or without a pallet jack.
• Ability to lift up to 50 pounds.
• Ability to stand, bend, drive, twist, sit and type for extended periods of time.

Working Conditions

WORKING CONDITIONS

X

INSIDE: Spends approximately 95% or more of time inside. The inside work area has good ventilation and comfortable temperatures.

X

OUTSIDE: Spends approximately 5% of time outside or driving.

WORK POSITIONS (defined in 10% increments of work time):

70% Sitting

15% Standing

15% Walking

0% Driving

PHYSICAL DEMANDS

X

SEDENTARY WORK: Lifting 10 lbs. maximum and occasionally lifting and/or carrying articles.

X

LIGHT WORK: Lifting 20 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 10 lbs.

X

MEDIUM WORK: Lifting 50 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 25 lbs.

X

HEAVY WORK: Lifting 100 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 50 lbs.

X

VERY HEAVY WORK: Lifting objects more than 100 lbs. with frequent lifting and/or carrying of objects weighing 50 lbs. or more.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.