Temporary Receptionist /Attendance Clerk

Western New York Integrated Care Collaborative, Inc.; Buffalo (NY); On-site; USD 23,000 - 26,000; Full time

Job summary

Western New York Integrated Care Collaborative, Inc. is seeking a Temporary Receptionist/Attendance Clerk at South Buffalo Charter School in Buffalo, NY.

You will answer phones, log attendance, assist the office manager, and coordinate with teachers and health staff. This temporary role runs 4–6 weeks and pays $17–$19 per hour, with daily tasks including PowerSchool data entry and daily dismissal communications.

Qualifications

• Experience with school administrative tasks and front-desk duties.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and communicate clearly with staff and families.

Responsibilities

• Answer phones and direct calls.
• Assist office manager and transportation coordinator as needed.
• Send daily emails listing dismissal changes and attendance reports to teachers.
• Provide teachers with daily dismissal changes via PikMyKid.
• Log absences and update PowerSchool with absence reasons.
• Enter data for registrations and re-enrollment packets in PowerSchool.
• Sort/distribute mail and handle faxes and information requests.
• File student records and gather records for exiting students.
• Sign in visitors and log entries in the Raptor System.
• Manage attendance: late arrivals, early dismissals, and attendance codes.

Skills

Phone etiquette

Data entry

Attendance processing

Record keeping

Tools

PowerSchool

Raptor System

Job description

Temporary Receptionist /Attendance Clerk

• Answer phones/direct calls
• Assist office manager/transportation coordinator as needed
• Send daily email to teachers listing all of the reported dismissal changes & attendance reports
• Provide teachers with daily dismissal changes through the PikMyKid program
• Collect absent excuses provided from parents/doctor offices. In PowerSchool change/log in the reason for the student’s absence.
• Log in any medical absences that the health office provides
• Data entry: registration/re-enrollment packets in PowerSchool
• Sort/distribute mail
• Print out faxes/distribute/send requested information
• File student report cards, student suspension letters, medical notes, release forms as received
• Gather student records for 8th graders who are exiting & send information to schools as per requests received. Log this data in a spreadsheet.
• Sign in visitors:
  • Agency - Child Protective Services/CSE evaluators. Locate student & provide any information requested such as grades & attendance.
  • Raptor System - for building visitors including parents, vendors, CE chair members, student interns.
• Attendance:
  • Daily: adjust student attendance code to reflect “In Person” for any student who arrives late on a bus
  • Daily: sign in students who arrive late/call students down to the office when leaving early
  • Daily: adjust students’ late arrival/early dismissal times in PowerSchool
  • Daily: adjust attendance codes for students who are placed on Out of School Suspension/In School Suspension

Hours: 7:30 AM - 3:45 PM 4-6 Weeks $17 - $19 per Hour

South Buffalo Charter School 154 S. Ogden Street Buffalo, NY 14210