Attendance Clerk

Southwest ISD; Carrollton (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Southwest ISD seeks a detail-oriented attendance clerk to maintain accurate student attendance records and process registrations and withdrawals in a timely manner.

You will compile and verify PEIMS data and grades, support staff with queries, and ensure confidentiality while delivering courteous public service across campus operations.

Qualifications

• High School Diploma or GED required.
• Candidate must have satisfactory fingerprinting check.
• Two years data entry experience preferred.
• Experience working with children and adults is beneficial.
• Strong organization, communication and interpersonal skills.
• Ability to meet established deadlines.

Responsibilities

• Collect and enter attendance data into the database according to procedures.
• Retrieve attendance data from student files as requested by staff.
• Prepare and submit reports (attendance, grades, rosters, end-of-semester).
• Maintain attendance records and grade books; manage schedule changes if needed.
• Process registration and withdrawal of students.
• Transmit requests for student records and transcripts.
• Assist parents, students, and staff with attendance questions.
• Report attendance problems to the designated administrator.
• Provide excellent customer service and maintain confidentiality.
• Perform other duties as assigned.

Skills

Organization skills

Communication skills

Interpersonal skills

Spreadsheet and reports

Deadline-driven

Education

High School Diploma or GED

Fingerprinting check clearance

Job description

Primary Purpose:

Maintain accurate student attendance records and process registrations and withdrawals according to established procedures. Compile and verify Public Education Information Management System (PEIMS) data and grades.

Qualifications:

Education/Certification:

High School Diploma or GED

Candidate must have satisfactory outcome of fingerprinting check

Special Knowledge/Skills:

Effective organization, communication, and interpersonal skills

Knowledge of computer software programs to develop spreadsheets and reports

Ability to communicate and maintain effective working relationships with administrators, teachers, staff, students and the public

Ability to meet established deadlines

Experience:

Two years data entry experience

Experience workingsuccessfully with children and adults

Major Responsibilities and Duties:

• Collect and enter accurate attendance and PEIMS data into established database according to procedures.


• Retrieve attendance data from student files as required by school staff.


• Prepare and submit reports, including attendance, grades, class/staff rosters, end-of-semester reports, or other required reports.


• Maintain physical and computerized attendance records, including student cumulative folders, progress and failure reports, grade books, and schedule changes if applicable.


• Process registration and withdrawal of students.


• Process and transmit requests for student records and transcripts.


• Assist parents, students, and faculty with questions regarding attendance.


• Report all attendance problems to designated administrator.


• Assist in campus office as needed in providing excellent customer service and efficient operation of the campus office.


• Maintain confidentiality.


• Daily attendance and punctuality are essential functions of the job.


• Perform other duties as assigned.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:Standard office equipment including personal computer and peripherals

Posture: Prolong periods of sitting, walking, standing, bending, and stooping

Motion: Long periods of arm, hand, finger movement

Lifting: Occasional light lifting and carrying (up to 40+ lbs.)

Environment:Occasional district-wide travel

Mental Demands:Ability to keep a pleasant personality when greeting public and answering telephone;

maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.