Temporary Real Property Coordinator

County of Riverside; Riverside (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

County of Riverside is seeking a Temporary Real Property Coordinator in the Facilities Management Department in Riverside. The role supports professional property agents with leasing, eminent domain, and acquisition activities, and prepares real property instruments and documents.

The paraprofessional position focuses on monitoring leases, assisting with sale/purchase documents, and coordinating escrow procedures, while offering the chance to gain proficiency in county real property operations.

Qualifications

• Knowledge of leasing contract terms, formats and property management record-keeping.
• Basic real estate terminology and arithmetic; familiarity with information processing equipment.
• Strong clerical skills and ability to interpret documents.

Responsibilities

• Assist professional property agents in leasing, eminent domain and acquisition activities.
• Monitor leases and coordinate contract changes; prepare routine amendments and renewals.
• Prepare real property instruments and documents; coordinate property transfers through escrow.
• Coordinate billing, reporting and compliance with departmental accounting.
• Support execution of escrow procedures and completion of real property transactions.

Skills

Leasing contract terms

Property management records

Real estate terminology

Basic arithmetic

Information processing equipment

Education

Secretarial sciences / office practices coursework

Occupational training program 360 hours

Job description

The County of Riverside Human Resources Temporary Assignment Program (TAP) seeks to fill a Temporary Real Property Coordinator for the Facilities Management Department. This is a full time temporary position located in Riverside.

This position will assist professional property agents in the technical implementation of the County's leasing, eminent domain and acquisition activities; provide services for monitoring contractual agreements, coordinate or prepare real property instruments and documents; and to do other work as required.

This is a paraprofessional working class level, which performs assigned duties in support of Real Property activities and staff. Incumbents are expected to gain proficiency in assignments related to the County's leased properties, eminent domain acquisitions and property sales. An incumbent in this class may be assigned to monitor leases and provide services related to implementation of the terms; assist in preparing purchase or sale documents and coordinate property transfers through escrow procedures.

Meet the Team!

Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public. FM provides a wide variety of services

TAP Benefits

• Monitors leaser's compliance with contract requirements; receives complaints on facility problems; negotiates work requests with landlord and tenants in leased facilities within scope of lease contract; coordinates between the leaser and the County department regarding discrepancies in facilities maintenance and maintenance work ordered; schedules inspections on leased properties; compiles and maintains current emergency phone numbers of all leasers; maintains a space bank file of all space leased to the county.
• Coordinates routing of lease requests and contracts through county approval process; compiles data on leases and prepares tabular reports and drafts narrative explanations of routine information; explains to departments what steps they must take to obtain non-contract changes to leased facilities; prepares routine amendments to existing leases; prepares renewals for multi-year leases.
• Prepares documentation in connection with eminent domain acquisitions for delivery to property owners.
• Initiates opening of escrows for real property acquisitions and sales; coordinates creation, execution of documents necessary to complete escrows with appropriate Real Property staff; prepares requests for warrants for acquisitions and coordinates delivery of funds to seller or escrow; monitors and prepares periodic reports on status of escrows; monitors and prepares reports of aging of billings and receipt of payments.
• Coordinates billings, receipts and reporting requirements with appropriate departmental accounting personnel; prepares and mails itemized billings to other departments and agencies using individual time sheets of Real Property Agents; monitors and prepares reports of aging of billings and receipt of payments.

Knowledge of: Leasing contract terms, formats and property management record-keeping; basic real estate terminology; basic arithmetic; principles, methods and equipment used in information processing.

Ability to: Understand and interpret technical and legal material relating to management, purchase or sale of real property; prepare reports in a clear and concise manner; perform basic mathematical computations such as lease payment and area calculations; communicate effectively with people in situations involving concepts and requiring instruction, persuasion and counseling regarding lease, purchase and sale transactions; operate a variety of standard office equipment.

Experience: Three years of clerical experience, at least one of which must have been in property lease/rent management, escrow services or in monitoring contract compliance.

Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.

OR

Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.

A valid California Driver's License is required for this position.

For specific questions regarding this position, contact Jesus Berrelleza at [e-mail]. For general inquiries, please allow up to 2 business days to receive a response.