Temporary Real Property Coordinator

County of Riverside; California; On-site; USD 55,000 - 75,000; Full time

Job summary

Riverside County is seeking a Temporary Real Property Coordinator in the Facilities Management Department to support professional property agents with leasing, eminent domain, and acquisition activities. The role involves coordinating contracts, escrows, and property transfers, and ensuring compliance with lease terms and related documents.

The position is full-time and located in Riverside. The incumbent will learn to handle routine amendments, renewals, and reports, while supporting staff in

Qualifications

• Knowledge of leasing contract terms, formats and property management record-keeping.
• Ability to understand and interpret technical and legal material related to management, purchase or sale of real property.
• Experience: Three years of clerical experience, at least one in property lease/rent management, escrow services or monitoring contract compliance.
• Substitution: 18 semester or 27 quarter units from college in secretarial sciences, office practices, business education, or related field.
• Substitution: 360 hours of training from a recognized occupational program in secretarial sciences, business education, or related field.

Responsibilities

• Monitor leaser compliance with contract requirements and coordinate with landlord and tenants.
• Coordinate routing of lease requests and contracts through approval process; prepare amendments and renewals.
• Prepare documentation for eminent domain acquisitions and deliver to property owners.
• Open escrows for real property acquisitions/sales and coordinate documents with Real Property staff.
• Coordinate billings and reporting with departmental accounting and monitor aging of billings/payments.

Skills

Knowledge of leasing contracts

Property management terminology

Communication skills

Office administration

Understanding of contracts compliance

Education

College course credits (18 semester / 27 quarter units)

Training program hours (360 hours)

Job description

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

About The Position

The County of Riverside Human Resources Temporary Assignment Program (TAP) seeks to fill a Temporary Real Property Coordinator for the Facilities Management Department. This is a full time temporary position located in Riverside.

This position will assist professional property agents in the technical implementation of the County's leasing, eminent domain and acquisition activities; provide services for monitoring contractual agreements, coordinate or prepare real property instruments and documents; and to do other work as required.

This is a paraprofessional working class level, which performs assigned duties in support of Real Property activities and staff. Incumbents are expected to gain proficiency in assignments related to the County's leased properties, eminent domain acquisitions and property sales. An incumbent in this class may be assigned to monitor leases and provide services related to implementation of the terms; assist in preparing purchase or sale documents and coordinate property transfers through escrow procedures.

Meet the Team!

Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public. FM provides a wide variety of services

EXAMPLES OF ESSENTIAL DUTIES

• Monitors leaser's compliance with contract requirements; receives complaints on facility problems; negotiates work requests with landlord and tenants in leased facilities within scope of lease contract; coordinates between the leaser and the County department regarding discrepancies in facilities maintenance and maintenance work ordered; schedules inspections on leased properties; compiles and maintains current emergency phone numbers of all leasers; maintains a space bank file of all space leased to the county.
• Coordinates routing of lease requests and contracts through county approval process; compiles data on leases and prepares tabular reports and drafts narrative explanations of routine information; explains to departments what steps they must take to obtain non-contract changes to leased facilities; prepares routine amendments to existing leases; prepares renewals for multi-year leases.
• Prepares documentation in connection with eminent domain acquisitions for delivery to property owners.
• Initiates opening of escrows for real property acquisitions and sales; coordinates creation, execution of documents necessary to complete escrows with appropriate Real Property staff; prepares requests for warrants for acquisitions and coordinates delivery of funds to seller or escrow; monitors and preparesperiodic reports on status of escrows; monitors and prepares reports of aging of billings and receipt of payments.
• Coordinates billings, receipts and reporting requirements with appropriate departmental accounting personnel; prepares and mails itemized billings to other departments and agencies using individual time sheets of Real Property Agents; monitors and prepares reports of aging of billings and receipt of payments.

Minimum Qualifications

Knowledge of: Leasing contract terms, formats and property management record-keeping; basic real estate terminology; basic arithmetic; principles, methods and equipment used in information processing.

Ability to: Understand and interpret technical and legal material relating to management, purchase or sale of real property; prepare reports in a clear and concise manner; perform basic mathematical computations such as lease payment and area calculations; communicate effectively with people in situations involving concepts and requiring instruction, persuasion and counseling regarding lease, purchase and sale transactions; operate a variety of standard office equipment.

Experience: Three years of clerical experience, at least one of which must have been in property lease/rent management, escrow services or in monitoring contract compliance. The following education may substitute for one year of the non-specialized experience:

Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.

OR

Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.

A valid California Driver's License is required for this position.

SUPPLEMENTAL INFORMATION

For specific questions regarding this position, contact Jesus Berrelleza at JBerrelleza @rivco.org. For general inquiries, please allow up to 2 business days to receive a response.

APPLICATION INFORMATION

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: https://rivcocob.org/board-policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Schedule, Overtime, Standby/On-Call, and Travel Obligations

The County of Riverside offers a variety of alternative work schedules, dependent upon department operations and needs. Certain assignments may involve overtime, standby/on-call shifts, and/or travel; however, scheduling, shift assignments, overtime work, standby/on-call duty, and travel obligations are subject to management approval, operational needs, and/or may be modified or discontinued at any time. Applicants should contact the assigned recruiter for additional information regarding the schedule, overtime and standby/on-call expectations, and travel obligations.

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Work Authorization Requirement

Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment

All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving 'At Will,' are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

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