Administrative Services Analyst I/ll-TTC

County of Riverside; California; On-site; USD 41,000 - 54,000; Full time

Job summary

The County of Riverside is seeking an Administrative Services Analyst I/II assigned to the Human Resources Unit. The role supports HR operations, handles special projects, and assists with recruitments and training updates.

You will respond to staff inquiries on HR matters, maintain evaluation programs, and process employee transactions. Experience with FMLA/CFRA/PDL processes is important; familiarity with HR applications such as PeopleSoft, Excel, Word and Outlook is helpful.

Qualifications

• Bachelor's degree in accounting, business, public administration, finance or related field.
• One year of professional administrative experience.
• Possession of a California Driver's License.

Responsibilities

• Plan, coordinate and conduct studies of administrative operations including fiscal operations, budgetary control and staff workflow.
• Develop reports and recommendations based on data analysis.
• Assist in budgets and grant-related analysis and implementation.
• Coordinate HR procedures and help with policy development and form design.
• Support recruitments, training updates, and HR inquiries as needed.

Skills

Recruitment support

Staff inquiries handling

Time management

Education

Bachelor's degree in accounting, business, public administration, finance (or related)

Tools

PeopleSoft

Excel

Word

Outlook

Visio

Adobe

Canva

Job description

About The Position

The Riverside County Treasurer-Tax Collector is seeking an Administrative Services Analyst I/ I I who will be assigned to the Human Resources Unit.

The incumbent will support the Human Resources Unit and management by assisting with special projects and requests, including handling FMLA,CFRA and PDL inquiries, updating policies, and responding to staff questions related to Human Resources matters. Key responsibilities include assisting with recruitments, maintaining the employee evaluation and training update programs, processing employee transaction forms, and serving as the main courier for medical annual enrollment materials. The incumbent will also provide support in areas such as workers' compensation and other employee-related transactions, ensuring smooth and efficient Human Resources operations.

The most competitive candidate will have experience with Human Resources . Familiarity with FMLA, CFRA and PDL processes is important . Candidates should also be comfortable navigating internal Human Resources applications and software programs, including a time reporting application, the Human Resources portal, our support ticketing system, PeopleSoft, Adobe, Canva, Visio, Excel, Word, and Outlook .

The Administrative Services Analyst I is distinguished from the Administrative Services Analyst II by the latter’s performance of complex and difficult assignments requiring less review and a higher level of independence. At the department’s discretion, the employee will promote to an Administrative Services Analyst II.

The level at which the position will be filled is at the discretion of the department.

Salary Range

Administrative Services Analyst I =$$29.6145 $39.2863

Administrative Services Analyst ll =$35.9601 $47.7330

Meet the Team!

The Riverside County Treasurer-Tax Collector is responsible for the billing and collection of property taxes, and, for the receiving, processing, investing and most importantly, safeguarding of public funds, as mandated by the laws of the state of California. The combined office is led by Matthew Jennings , a countywide, publicly elected official serving the fourth largest county in California by landmass and by population. Established May 9, 1893, Riverside County encompasses 7,303 square miles, 28 cities and a population of nearly 2.3 million. Can you see yourself here?

Examples Of Essential Duties

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

Minimum Qualifications

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience in an administrative capacity.

OPTION II

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity.

OPTION III

Experience: One year as an Administrative Services Analyst I with the County of Riverside.

License/Certificate

Possession of an appropriate, valid California Driver’s License at the time of application is required, as this position requires driving to perform essential job duties(including transporting vehicles to fleet maintenance, supporting special events, and making supply runs). Employees must maintain a driving record that meets the insurable requirements of the county's carrier.

ALL OPTIONS

Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

SUPPLEMENTAL INFORMATION

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: https://rivcocob.org/board-policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Schedule, Overtime, Standby/On-Call, and Travel Obligations

The County of Riverside offers a variety of alternative work schedules, dependent upon department operations and needs. Certain assignments may involve overtime, standby/on-call shifts, and/or travel; however, scheduling, shift assignments, overtime work, standby/on-call duty, and travel obligations are subject to management approval, operational needs, and/or may be modified or discontinued at any time. Applicants should contact the assigned recruiter for additional information regarding the schedule, overtime and standby/on-call expectations, and travel obligations.

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Work Authorization Requirement

Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment

All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.