Property Coordinator

Endeavor Agency; Upland (CA); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Annual Bonus

Job summary

A property management agency is seeking a Property Coordinator in Upland, CA. The role involves coordinating maintenance tasks, fielding calls, and assisting with tenant processes. Ideal candidates are proficient in Microsoft Office, have strong organizational skills, and are able to thrive in a fast-paced environment. This full-time position offers a salary range of $55,000 - $60,000 and additional bonuses.

Qualifications

• Experience with the commercial real estate industry is favorable.
• Must be able to work in a fast-paced environment with changing priorities.

Responsibilities

• Facilitate and organize tasks related to property maintenance.
• Field telephone calls and assign to appropriate team members.
• Assist in tenant move-in and move-out processes.
• Maintain annual tracking spreadsheets and vendor files.
• Provide administrative support to the Property Management team.

Skills

Proficient in Microsoft Word

Excel

Outlook

Power Point

Time management

Organizational skills

Interpersonal skills

Tools

Yardi Accounting Software

Job description

20 year property management career now bringing you talent & CAM Consulting I CREW OC President Elect I CSUF REA Board Member

As a Property Coordinator you will facilitate, organize, and coordinate several tasks related to the maintenance of the property portfolio. The ability to multi-task, prioritize and complete tasks in a timely manner is imperative. Being self-motivated and a self-starter is beneficial, as well as a being a detailed communicator with the ability to “close the circle” on communication between the various team members. The following requirements are to be conducted as support to or on behalf of the Property Manager:

Field all telephone calls and online work orders, and transfer/assign to the appropriate team member or building staff member.

Maintain all tenant and vendor files, in both hard format and electronically on the Shared Drive.

Assist the Property Management team by conducting rental collections from tenants, and invoice collections from vendors.

Assist in coordination of tenant move-in process: prepare tenant welcome packet, coordinate execution and delivery of lease agreements, coordinate distribution of suite keys and/or key FOBs, obtain tenant emergency contact information.

Assist in coordination of tenant move-out process and prepare move-out paperwork.

Maintain all annual tracking spreadsheets: Tenant Emergency Contacts, Vendor Contracts, Contract Tracking, Property Snap Shot, Annual Business Plans, Tenant Options Spreadsheet, and any other implemented tracking tool required.

Track and file certificate of insurance forms for each vendor and tenant at each property, and submit to the Property Manager for review on a monthly basis.

Administration of all service contracts and contract abstracts for the property, for Property Manager review and approval.

Assist in planning tenant appreciation activities and events, including but not limited to holiday events and gift basket coordination.

Provide administrative support to the full Property Management team in addition to special tasks/projects for the Accounting team.

Qualifications

Proficient in Microsoft Word, Excel, Outlook and Power Point.

Experience with Yardi Accounting Software is favorable.

Superior time management, organizational and interpersonal skills.

Previous commercial real estate industry experience is favorable.

Must be able to work in a fast-paced environment with rapidly changing priorities, and remain flexible throughout such changes.

Base pay range

$55,000.00/yr - $60,000.00/yr

Additional compensation types

• Annual Bonus
• Direct message the job poster from Endeavor Agency

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative, Customer Service, and Accounting/Auditing

Inferred from the description for this job

• Medical insurance
• Vision insurance
• 401(k)

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