Temporary Part-Time Operations Coordinator — NYC Nonprofit

CAREERS IN NONPROFITS; New York (NY); On-site; USD 33,000 - 36,000; Part time

Job summary

Careers In Nonprofits seeks a Temporary Operations Coordinator for a nonprofit organization in New York, NY. The role is part-time, in-person, 32 hours per week, lasting 6–8 weeks with an hourly rate of $24.00–$26.00.

You will support Finance & Administration, including travel coordination, meetings, vendor management, and office operations. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information, with proficiency in Microsoft Office and

Qualifications

• 2 years of administrative, operations, or office coordination experience required.
• Experience supporting C-suite executives or senior leadership preferred.
• Nonprofit experience is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Microsoft Teams and Asana or similar PM software preferred.

Responsibilities

• Provide administrative and operational support to the Finance & Administration Division, including Operations, Board Affairs, Meetings & Events, and Travel Desk.
• Monitor and respond to operational requests; coordinate office supplies, maintenance, and vendor management.
• Support scheduling, calendar invitations, meeting logistics, and special projects for executive leadership.
• Assist with Board/Committee meetings, Zoom coordination, and travel for Board members.
• Coordinate internal meetings, retreats, and events including room reservations, catering, AV support, and materials.
• Handle travel authorizations, hotel and ground transportation arrangements, and recordkeeping.
• Maintain electronic records and filing systems; manage departmental documentation.
• Submit invoices through Nexonia/SmartData and assist with Uber account setup and other systems.
• Provide administration support to the Director of Board Affairs, Meetings & Events, and Operations.

Skills

Administrative experience

Organizational skills

Communication

Confidentiality

Customer service

Tools

Microsoft Office Suite

Microsoft Teams

Asana

BoardEffect

Diligent

SharePoint

Nexonia

SmartData

Job description

Careers In Nonprofits seeks a Temporary Operations Coordinator for a nonprofit organization in New York, NY. The role is part-time, in-person, 32 hours per week, lasting 6–8 weeks with an hourly rate of $24.00–$26.00.

You will support Finance & Administration, including travel coordination, meetings, vendor management, and office operations. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information, with proficiency in Microsoft Office and