Temporary Onsite Admin – Commercial Real Estate

Strategic Employment Partners (SEP); San Jose (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Strategic Employment Partners (SEP) is seeking a Temporary Administrative Assistant to support an on-site management office in Downtown San Jose, CA. You will handle front-desk duties, maintain spreadsheets, contracts, and weekly reports to keep the property running smoothly.

The role is fully onsite and offers a path to conversion to full-time. Ideal candidates are organized, detail-oriented, and proficient in Excel; knowledge of Yardi is highly preferred, with Power BI as a bonus.

Qualifications

• 2+ years of administrative experience in property management or related fields.
• Strong Excel skills with a track record of accurate, error-free work.
• Yardi experience strongly preferred; Power BI a plus.
• Highly organized and detail-oriented with strong documentation.
• Professional phone and email communication skills.
• Balance of initiative and curiosity: ask questions early and take ownership.
• Business casual professional presence.
• Available to start November 16.

Responsibilities

• Answer phones, greet visitors, and manage the front desk and office.
• Build and update Excel spreadsheets and weekly reports with accuracy.
• Pull, save, and manage tenant and vendor contracts, including renewals.
• Coordinate vendor work permits and collect tenant compliance documents.
• Communicate daily with maintenance, security, tenants, and vendors by phone and email.

Skills

Administrative experience

Excel proficiency

Organized & detail-oriented

Phone & email communication

Initiative & ownership

Business casual presence

Tools

Yardi

Power BI

Job description

Strategic Employment Partners (SEP) is seeking a Temporary Administrative Assistant to support an on-site management office in Downtown San Jose, CA. You will handle front-desk duties, maintain spreadsheets, contracts, and weekly reports to keep the property running smoothly.

The role is fully onsite and offers a path to conversion to full-time. Ideal candidates are organized, detail-oriented, and proficient in Excel; knowledge of Yardi is highly preferred, with Power BI as a bonus.