Temporary Office Assistant

Career Group; Pittsburgh (Allegheny County); On-site; USD 25,000 - 30,000; Full time

Job summary

Career Group seeks a temporary Office Administrator to serve as the face of the brand at the Pittsburg, PA site. You will manage front desk reception and coordinate all office matters to keep daily operations running smoothly.

The role lasts about 3–4 months with a potential extension. Hours are Monday–Friday, 8am–5pm, fully onsite at the Pittsburgh location; immediate start is available.

Qualifications

• Experience performing administrative and clerical tasks.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Strong communication skills, both written and verbal.

Responsibilities

• Plan and coordinate regional meetings.
• Act as gatekeeper to general inquiries.
• Direct guests, visitors, and clients; receive mail and deliveries.
• Answer questions regarding general office operations for employees.
• Complete various building operations projects as assigned.
• Troubleshoot problems and arrange repairs of office equipment.
• Maintain office supply inventory and set up workstations.
• Coordinate cleanup for events and meetings with EA's and support staff.

Skills

Administrative support

Microsoft Office

Communication

Multitasking

Independent worker

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Our client, a food and beverage company, is looking for a temporary Office Administrator. In this role, you will serve as the face of the brand as the front desk receptionist and facilitator of all office related matters.

This assignment starts asap and will last for about 3-4 months, with potential to extend.

Hours/Schedule: Monday- Friday from 8am-5pm

Location: Pittsburg, PA

Fully Onsite

Responsibilities

• Plan and coordinate regional meetings
• Act as gatekeeper to general inquiries
• Direct guests, visitors, and clients in the proper direction
• Receive mail, packages and courier and food deliveries
• Answer questions regarding general office operations from employees
• Complete various building operations projects as assigned
• Troubleshoot problems and arrange repairs of office equipment
• Manage and maintain office supply inventory
• Clean and set up new hire desks with supplies
• Order and stock supplies (bi-weekly)
• Maintain work stations, storage room, kitchen, lounge area and conference rooms
• Coordinate cleanup for events and meetings with relevant EA's and support staff

Requirements

• Experience performing administrative and clerical tasks
• Ability to work independently and in a proactive manner
• Highly organized and able to multi-task in a fast-paced environment
• Knowledge of basic A/V equipment and basic technology
• Skilled in Microsoft Word, Excel, PowerPoint, and Outlook
• Exemplary communication skills (written and verbal)
• Ability to manage multiple projects simultaneously