Office Administrator

Elite Construction Solutions

Pittsburgh (Allegheny County)

On-site

USD 27,552 - 30,307

Part time

14 days+

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Job summary

An organization is looking for an Office Administrator to support daily operations by managing communications, coordinating schedules, and overseeing office supplies. Ideal candidates should have a high school diploma, experience in administrative roles, and proficiency in Microsoft Office Suite. This part-time role offers competitive pay and requires strong organizational skills in a collaborative environment.

Qualifications

High school diploma or equivalent required.
2 years of experience in an administrative support or office assistant role.
Proficiency in Microsoft Office Suite and familiarity with office equipment.

Responsibilities

Handle incoming and outgoing communications, including phone calls, emails, and mail distribution.
Organize and maintain office files, records, and documents.
Manage schedules for team members and coordinate meetings.

Skills

Organization

Communication

Detail-oriented

Education

High school diploma

Associate's degree or relevant certification

Tools

Microsoft Office Suite

Job description

2 days ago Be among the first 25 applicants

The Office Administrator plays a crucial role in maintaining daily office operations, providing essential support to the team, and ensuring efficient workflow within the organization. This role handles a variety of administrative duties, from managing communications and scheduling to maintaining records and coordinating office resources. The ideal candidate is highly organized, detail oriented, and capable of handling multiple tasks in a dynamic work environment.

The Office Administrator will be held to a standard involving KPI's including:

Cycle time for new job check in
Error rate for job check in
Sales Rep Marketing Request Fulfillment
On site sales support related to onboarding/offboarding

Key Responsibilities

Handle incoming and outgoing communications, including phone calls, emails, and mail distribution.

Organize and maintain office files, records, and documents to ensure easy access and confidentiality.

Manage schedules for team members, coordinate meetings, and book conference rooms or virtual meeting links.

Assist in the planning and coordination of internal events, team meetings, and training sessions.

Maintain a shared calendar, keeping track of appointments, deadlines, and key dates.

Prepare documents, reports, and presentations, ensuring accuracy and adherence to company formatting guidelines.

Perform data entry tasks, ensuring data is accurate, complete, and up to date across various platforms.

Assist in drafting and proofreading internal and external communications.

Office and Inventory Management:

Oversee office supplies, manage inventory, and coordinate with vendors for restocking and maintenance as needed.

Track and manage office related expenses, processing purchase orders and invoices.

Support onboarding of new employees by preparing workstations and coordinating necessary resources.

Administrative Support to Departments:

Provide administrative assistance to specific departments as needed, including project support and coordinating resources.

Act as a liaison for internal departments, facilitating communication and maintaining workflow efficiency.

Process jobs and daily use of CRM as needed

Additional Duties as Assigned

Qualifications

High school diploma or equivalent required; associate's degree or relevant certification is a plus.

2 years of experience in an administrative support or office assistant role.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.

Strong organizational skills and attention to detail.

Excellent communication skills, both written and verbal.

Ability to multitask, prioritize, and work independently with minimal supervision.

This role is ideal for someone with strong organizational skills who enjoys working in a team oriented environment and managing various administrative tasks essential to keeping the office running smoothly.

Requirements