Temporary Legal Records Inventory Specialist

Adams & Martin Group; San Francisco (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Adams & Martin Group seeks a Temporary Records Coordinator in its San Francisco office to support a critical inventory project and work closely with the Records and Information Governance team. The role emphasizes maintaining physical records' integrity, organization, and accessibility across the office.

The ideal candidate has 1+ year in records management within legal or professional services, familiarity with IRM/FileTrail systems, and strong organizational and communication skills.

Qualifications

• Minimum 1 year of records management experience in a law firm or professional services environment.
• Experience with records management databases such as IRM, FileTrail, or similar systems.
• Strong organizational and project-tracking skills.
• Proficiency with Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Ability to handle multiple priorities and adapt to changing project needs.

Responsibilities

• Oversee physical records within the assigned office and maintain file room organization according to established standards.
• Complete inventory and tracking activities as part of the San Francisco office inventory project.
• Gather, track, and report project progress metrics; Create, maintain, organize, locate, and update physical records within the records management system.
• Ensure records are accurately cataloged and readily accessible.
• Maintain positive and productive working relationships with attorneys, staff, and colleagues.
• Identify and escalation issues appropriately to management.
• Support records-related projects and initiatives as assigned.

Skills

Organizational skills

Project tracking

Communication skills

Attention to detail

Education

High school diploma or equivalent

Tools

IRM

FileTrail

Microsoft Word

Microsoft Excel

Job description

Adams & Martin Group seeks a Temporary Records Coordinator in its San Francisco office to support a critical inventory project and work closely with the Records and Information Governance team. The role emphasizes maintaining physical records' integrity, organization, and accessibility across the office.

The ideal candidate has 1+ year in records management within legal or professional services, familiarity with IRM/FileTrail systems, and strong organizational and communication skills.