Records Manager - Temporary

Canon Business Process Services; Melville (NY); On-site; USD 95,000 - 140,000; Full time

Job summary

Canon Business Process Services in New York is seeking a records management leader to guide a multi-year program focused on eliminating offsite storage records and tightening retention requirements across multiple facilities.

You will supervise a small imaging program, customize policies, train staff, and present updates to executives, with an emphasis on cost-benefit analysis and rigorous documentation.

Qualifications

• Has successfully run a major records triage and elimination project over a multi-year period.
• Has developed internal tracking methods for evaluating labor and average handling times across a diverse set of records for review.
• Has direct experience researching and resolving unknown records in the collection, including ensuring decisions are documented according to records best practices.
• Comfortable in a high visibility position presenting the successes and challenges encountered with the project, including as scope or requirements shift.
• Understands the necessity and approaches for maintaining chains of decision documentation across multiple organizational levels.
• Thorough understanding of records best practices and imaging operations standards.

Responsibilities

• Manage a multi-year effort to eliminate records in offsite storage or confirm retention requirements across facilities.
• Coordinate and manage the operation of a day-forward and backfile imaging program with CBPS' business processing centers.
• Oversee customization of project-specific records management policies and procedures and train internal and external personnel.
• Perform business analysis on records, operational, and cost/benefit approaches for the ongoing project.
• Present project information clearly and concisely to C-suite, senior management, business stakeholders, and operations personnel.

Skills

Records triage

Project leadership

Executive communication

Policy development

Imaging operations

Data tracking

Job description

Manages a multi-year effort to eliminate records in offsite storage or confirm retention requirements, reduce or eliminate paper records onsite at numerous facilities, and coordinate and manage the operation of a small day-forward and backfile imaging program with CBPS' business processing centers (BPCs). Oversees the customization of project specific records management policies and procedures and trains internal and external personnel on executing these requirements. Able to perform business analysis on records, operational, and cost/benefit approaches for the on-going project. Capable of presenting project information clearly and concisely to C-suite, senior management, business stakeholders, and operations personnel.

Beneficial skills and experience

• 1. Has sucessfully run a major records triage and elimination project over a multi-year period.
• 2. Has developed internal tracking methods for evaluating labor and average handling times across a diverse set of records for review.
• 3. Has direct experience researching and resolving unknown records in the collection, including ensuring decisions are documented according to records best practices.
• 4. Comfortable in a high visibility position presenting the successes and challenges encountered with the project, including as scope or requirements shift.
• 5. Understands the necessity and approaches for maintaining chains of decision documentation across multiple organizational levels.
• 6. Thorough understanding of records best practices and imaging operations standards.

Requirement

Must have a car and be able to work out of surrounding locations (ie. Hicksville, Port Washington) for extended periods. Must be able to lift and handle 35lb records boxes.

This position requires visibly presenting information to C-suite individuals