Records Coordinator, San Francisco Firm

Adams & Martin Group; San Francisco (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Adams & Martin Group seeks a Temporary Records Coordinator in its San Francisco office to support a critical inventory project and work closely with the Records and Information Governance team. The role emphasizes maintaining physical records' integrity, organization, and accessibility across the office.

The ideal candidate has 1+ year in records management within legal or professional services, familiarity with IRM/FileTrail systems, and strong organizational and communication skills.

Qualifications

• Minimum 1 year of records management experience in a law firm or professional services environment.
• Experience with records management databases such as IRM, FileTrail, or similar systems.
• Strong organizational and project-tracking skills.
• Proficiency with Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Ability to handle multiple priorities and adapt to changing project needs.

Responsibilities

• Oversee physical records within the assigned office and maintain file room organization according to established standards.
• Complete inventory and tracking activities as part of the San Francisco office inventory project.
• Gather, track, and report project progress metrics; Create, maintain, organize, locate, and update physical records within the records management system.
• Ensure records are accurately cataloged and readily accessible.
• Maintain positive and productive working relationships with attorneys, staff, and colleagues.
• Identify and escalation issues appropriately to management.
• Support records-related projects and initiatives as assigned.

Skills

Organizational skills

Project tracking

Communication skills

Attention to detail

Education

High school diploma or equivalent

Tools

IRM

FileTrail

Microsoft Word

Microsoft Excel

Job description

Our client is a highly respected law firm seeking a Temporary Records Coordinator to support a critical office-wide inventory project in its San Francisco office. This opportunity offers the chance to work closely with the Records and Information Governance team while playing a key role in maintaining the integrity, organization, and accessibility of the firm's physical records.

Schedule & Location

• Temporary assignment - 6-12 months
• Full-time hours
• Onsite in San Francisco, CA
• Reports directly to the Records and Information Governance Manager

Why This Opportunity Stands Out

This is an excellent opportunity for a records professional with law firm or professional services experience to contribute to an important records management initiative. The position offers hands-on involvement with records inventory, file organization, records systems management, and collaboration with legal and administrative professionals throughout the office.

Top Qualifications

• Minimum 1 year of records management experience in a law firm or professional services environment
• Experience working with records management databases such as IRM, FileTrail, or similar systems
• Strong organizational and project-tracking skills
• Proficiency with Microsoft Word and Excel
• Excellent written and verbal communication skills
• Ability to handle multiple priorities and adapt to changing project needs

Key Responsibilities

• Oversee physical records within the assigned office and maintain file room organization according to established standards
• Complete inventory and tracking activities as part of the San Francisco office inventory project
• Gather, track, and report project progress metrics Create, maintain, organize, locate, and update physical records within the records management system
• Ensure records are accurately cataloged and readily accessible
• Maintain positive and productive working relationships with attorneys, staff, and colleagues
• Identify and escalation issues appropriately to management
• Support records-related projects and initiatives as assigned

Qualifications

• High school diploma or equivalent required
• Minimum 1 year of records experience in a legal or professional services setting
• Experience using IRM, FileTrail, or similar records management software preferred
• Strong attention to detail and commitment to accuracy
• Ability to organise and prioritize multiple tasks while meeting deadlines
• Professional communication and interpersonal skills
• Proficiency in Microsoft Office Suite, particularly Word and Excel

Physical Requirements

• Ability to stand and/or sit for extended periods
• Ability to lift, carry, handle, and move boxes weighing up to 50 pounds

Ideal Candidate

The ideal candidate is a detail-oriented records professional who thrives in a structured environment and takes pride in maintaining organized, accurate records. They are dependable, proactive, comfortable managing physical files, and capable of balancing multiple priorities while supporting a large-scale inventory project.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.