Temporary Healthcare Admin Assistant - Office & HR Support

Orthopedic Associates of; Englewood Cliffs (NJ); On-site; USD 28,000 - 30,000; Full time

Job summary

Orthopedic Associates of Englewood Cliffs is seeking a Temporary Administrative Assistant to provide vital support to the Practice Administrator, HR Generalist, and management team. Responsibilities include managing supplies, invoicing in QuickBooks, coordinating meetings, and preparing reports.

The role offers full-time temporary engagement with internship options for qualified healthcare administration candidates.

Qualifications

• Requires Associate’s degree or equivalent administrative experience.
• Healthcare setting experience is a plus.
• Proficiency in Microsoft Office Suite with strong spreadsheet and organizational skills.
• Experience with QuickBooks or similar accounting software preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Office-based position with collaboration across departments.

Responsibilities

• Provide direct administrative support to the Practice Administrator, Human Resource Generalist, and management team.
• Manage ordering and restocking of office and clinical supplies, ensuring accurate inventory tracking.
• Enter invoices into QuickBooks and assist with accounts payable functions.
• Coordinate meetings, interviews, and company events, including scheduling, logistics, and preparation of necessary materials.
• Create and maintain spreadsheets, reports, and project documentation as needed.
• Support HR functions such as interview scheduling, candidate communication, and onboarding preparation.
• Perform general office tasks including filing, scanning, data entry, and document organization.
• Act as a point of contact for staff inquiries and assist with internal communication.
• Contribute to special projects and provide flexible support across departments.

Skills

Communication skills

Multitasking

Attention to detail

Professionalism

Education

Associate’s degree or equivalent

Internship willingness for students

Tools

Microsoft Office

QuickBooks

Job description

Orthopedic Associates of Englewood Cliffs is seeking a Temporary Administrative Assistant to provide vital support to the Practice Administrator, HR Generalist, and management team. Responsibilities include managing supplies, invoicing in QuickBooks, coordinating meetings, and preparing reports.

The role offers full-time temporary engagement with internship options for qualified healthcare administration candidates.