Temporary Administrative Assistant

Orthopedic Associates of; Englewood Cliffs (NJ); On-site; USD 28,000 - 30,000; Full time

Job summary

Orthopedic Associates of Englewood Cliffs is seeking a Temporary Administrative Assistant to provide vital support to the Practice Administrator, HR Generalist, and management team. Responsibilities include managing supplies, invoicing in QuickBooks, coordinating meetings, and preparing reports.

The role offers full-time temporary engagement with internship options for qualified healthcare administration candidates.

Qualifications

• Requires Associate’s degree or equivalent administrative experience.
• Healthcare setting experience is a plus.
• Proficiency in Microsoft Office Suite with strong spreadsheet and organizational skills.
• Experience with QuickBooks or similar accounting software preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Office-based position with collaboration across departments.

Responsibilities

• Provide direct administrative support to the Practice Administrator, Human Resource Generalist, and management team.
• Manage ordering and restocking of office and clinical supplies, ensuring accurate inventory tracking.
• Enter invoices into QuickBooks and assist with accounts payable functions.
• Coordinate meetings, interviews, and company events, including scheduling, logistics, and preparation of necessary materials.
• Create and maintain spreadsheets, reports, and project documentation as needed.
• Support HR functions such as interview scheduling, candidate communication, and onboarding preparation.
• Perform general office tasks including filing, scanning, data entry, and document organization.
• Act as a point of contact for staff inquiries and assist with internal communication.
• Contribute to special projects and provide flexible support across departments.

Skills

Communication skills

Multitasking

Attention to detail

Professionalism

Education

Associate’s degree or equivalent

Internship willingness for students

Tools

Microsoft Office

QuickBooks

Job description

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Temporary Administrative Assistant

Practice Management Temporary Englewood Cliffs, NJ, US

2 days ago Requisition ID: 1057

Salary Range: $20.00 To $22.00 Hourly

Job Title: Administrative Assistant

Position Summary:

The Administrative Assistant will provide vital support to the Practice Administrator, Human Resource Generalist, and mid-level management team. This role is responsible for assisting with day-to-day administrative, financial, and operational tasks to ensure the smooth functioning of the practice. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining professionalism and confidentiality. While this is designed as a full-time role, internship opportunities will also be considered for qualified candidates seeking experience in healthcare administration.

Key Responsibilities:

• Provide direct administrative support to the Practice Administrator, Human Resource Generalist, and management team.
• Manage ordering and restocking of office and clinical supplies, ensuring accurate inventory tracking.
• Enter invoices into QuickBooks and assist with accounts payable functions.
• Coordinate meetings, interviews, and company events, including scheduling, logistics, and preparation of necessary materials.
• Create and maintain spreadsheets, reports, and project documentation as needed.
• Support HR functions such as interview scheduling, candidate communication, and onboarding preparation.
• Perform general office tasks including filing, scanning, data entry, and document organization.
• Act as a point of contact for staff inquiries and assist with internal communication.
• Contribute to special projects and provide flexible support across departments.

Qualifications:

• Associate’s degree or equivalent administrative experience required (current students in relevant programs will be considered for internship opportunities).
• Prior experience in an administrative assistant or office support role (healthcare setting a plus).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with strong spreadsheet and organizational skills.
• Experience with QuickBooks or similar accounting software preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong attention to detail, discretion, and professionalism.
• Office-based position with collaboration across multiple departments and practice locations.
• Role requires flexibility, adaptability, and the ability to support various business functions.